Creating a Cash Batch

Creating a cash batch is the first step in entering cash payments in Accounts Receivable. You define deposit and posting dates, enter totals, and optionally add lock box codes, bank charges, and currency exchanges. In this procedure, you will learn how to create a batch.

Note: For more information about creating a cash batch, see Accounts Receivable User Guide.

To create a cash batch (header)

  1. Access Cash Batch (AR20.1).
  2. Create a cash batch by defining the process level, deposit, and post dates. Use the following guidelines to enter field values:
    Company

    Type or select the company number. The company must be defined in Company (AR01.1).

    Batch

    Select a batch number. If you selected Yes in the Auto Batch Numbering field on Company (AR01.1), leave this field blank. When you add the batch, the number is automatically entered. If you selected No, this field is required.

    Process Level

    Type or select the process level associated with all payments in the batch. This must be a valid process level on Process Level (AR02.1).

    Deposit Date

    Type a deposit date for payments in the batch. The deposit date is used to retrieve a currency exchange rate, if applicable, and to calculate company base currency amounts. If left blank, the system date defaults.

    Post Date

    Type a general ledger date to identify when payments in the batch are posted to the general ledger. If left blank, the system date defaults.

    Cash Code

    Select a cash code associated with payments in the batch. The cash code must be defined in the Cash Management system. If left blank, the cash code assigned to the process level or lock box defaults.

    Pay Code

    Select a pay code. The pay code must be defined on Bank Transaction Definition (CB00.4).

    Currency

    Select a currency code for the batch. The currency defaults from the cash code entered for the cash batch.

    You can override the default currency code with any currency code that has an existing relationship to the company currency or cash code currency in the company currency table. This relationship is maintained in the Lawson Currency system.

    Reference

    Type a reference value for the cash batch header.

    Control Count

    Type the control total number of payments in the cash batch. If you selected Yes in the cash Batch Control Totals field for the company in Company (AR01.1), control totals must equal entry totals before you can release a batch.

    If control totals are not required but you type values in the Control Total fields and the control totals do not equal the entry totals, the system displays a message when you attempt to release the batch, but does not prevent release.

    Control Amount

    Type the control total amount of payments in the cash batch. If you selected Yes in the cash Batch Control Totals field for the company in Company (AR01.1), control totals must equal entry totals before you can release a batch.

    If control totals are not required but you type values in the Control Total fields and the control totals do not equal the entry totals, the system displays a message when you attempt to release the batch, but does not prevent release.