Setting Up Cost Sharing

Not all costs are completely covered by all grants. For some grants, the contract requires that a percentage of the amount spent on the research is paid for by the organization completing the research. This is called cost sharing.

To track each of the cost share types (mandatory, committed, or uncommitted), you can use one or more posting activities within the grant activity structure. Cost Sharing (GM01.2) maps cost share activities to the grant activities. When you set up cost sharing in Grant Management, you specify the type of cost sharing and whether or not the cost share will be included in standard reporting for Federally funded grants, such as the Effort Report or the SF269 Financial Status Report.

To set up cost sharing

Access Cost Sharing (GM01.2).
Select the contract activity for the grant. The activity must be set as an award (the Award field is Yes on Activity (AC10.1), Award tab).
Map the cost share activity (or activities) to the grant contract activity. Use the following guidelines to enter field values.
Cost Share Activity

Type or select the posting activity that is the cost share activity. This must be a posting level activity, however, it does not have to be under the contract activity.

Type
Select the type of cost sharing:
- Mandatory (M)
- Committed (C)
- Uncommitted (U)
Note: This field is for informational purposes only and is not used for any processes in Lawson.
Effort

Select Yes for the cost share activity to be used for Effort Reporting on Effort Certification Filter (GM65.1), Effort Calculation and Certification Report (GM165) and Effort Variance Report (GM465).

GM269

Select Yes for the cost share activity to be tracked and amounts appear on Financial Status Report (GM269).

Invoice

Select Yes to track cost sharing and print the current invoice amount and the life to date amount on the invoice.

Note: Amounts only print on the customized invoice format, not on the standard invoice.

Sponsored Activity

Select the original funded activity that this cost share activity is associated with. This field is required if you selected Yes in the Effort field. The activity will be included in the Effort Report and the related cost share activity prints below it.

Note: The sponsored activity must be under the contract activity at the top of this form.

Percent

Type the percent of cost share proposed for this activity. If this is mandatory or committed cost share, enter the percent committed. This is for informational purposes only.