Setting Up Award Protocols

Agencies awarding grants require research institutions to provide assurances that the human and animal subjects used in the research are treated in an acceptable manner. These assurances come in the form of research protocols. For example, your institution may have protocols for IRB (Institutional Review Board), IACUC (Institutional Animal Care and Use Committee), or IBC (Institutional Bio-safety Council). Protocols vary by organization. You define protocols prior to award setup by creating codes for the code type PC on Codes (GM02.1). You can use Award Protocols (GM03.3) to assign protocols to a grant activity.

Before you can enter protocols for an award, you must have Protocol and Protocol Status codes defined for code types PC and ST on Codes (GM02.1)

To set up award protocols

  1. Access Award Protocols (GM03.3).
  2. Select the grant activity. The activity must be set as an award (the Award field is Yes on Activity (AC10.1), Award tab).
  3. Assign protocols to the grant activity. Use the following guidelines to enter field values.
    Code

    Select the code that identifies the protocol. You define protocol codes for code type PC on Codes (GM02.1).

    Number

    Type the protocol number.

    Exp Date

    Type the protocol expiration date.

    Status

    Select the code for the protocol status. You define protocol status codes for code type ST on Codes (GM02.1).

    Approver

    Type an approver for the protocol.

    Date

    Type the issue date of the protocol.

Related Reports and Inquiries

To Use
Print a list of all protocols that are about to expire Award Protocol Alert Report (GM203)