Indicating Whether Postings Are to Be in Summary or Detail

You have the option to post transactions from other applications in summary or detail to General Ledger. Posting in summary versus detail is a matter of preference. To keep your ledger general, you will probably elect to post in summary.

You define your posting option, either detail or summary, in three different places in the General Ledger application. In addition, you can set flags within individual applications.

Flags in General Ledger

You select a posting option for summary accounts, detail accounts, and posting accounts in General Ledger. These interface posting flags can be found on the following forms:

Detail Accounts (GL00.3)
Account Options (GL20.3)

Transaction Interface (GL165)


Program	Flags
Detail Accounts (GL00.3)	Selecting Detail in the Interface Posting field overrides any subsystem summarization flag.
Account Options (GL20.3)	The value you select in the Interface Posting field on Account Options (GL20.3) overrides the flag on Detail Accounts (GL00.3). Selecting Detail on GL20.3 overrides any subsystem summarization flag.
Transaction Interface (GL165)	Selecting No in the Summarize Transactions field overrides the summarize flag on Detail Accounts (GL00.3), Account Options (GL20.3) or any subsystem summarization flag.

Flags in Subsystems

You can also set posting options in your subsystem. This lets you post from some subsystems in detail, while posting for others in summary. For example, you might want to post Accounts Payable distributions in detail and Human Resource distributions in summary.


Subsystem	Posting Program(s)	Set Flags On
Accounts Payable	Invoice Distribution Closing (AP175)	Company (AP00.4) Vendor Class (AP00.3)
Accounts Receivable	Application Closing (AR190)	Company (AR01.1) on GL Tab All but the following three types of transactions post to General Ledger in detail: Detail Payments Detail Finance Charges Detail Cash/Applications If you set the summarization flag to No Detail for these transaction types, AR190 will summarize transaction before sending them to General Ledger.
Billing and Revenue Management	Invoice Print and Interface (BR121) Revenue Calculation (BR130)	No flags. Billing and Revenue recognition sends all transactions to General Ledger in detail.
Bills of Exchange	Bill of Exchange Closing (DT190)	No flags. All transactions are sent to General Ledger in detail.
Franchise Management	Prepayment Update (FR195) Accrual Closing (FR190)	No flags. FR195 sends prepayments to General Ledger in detail and FR190 sends accrual line charge amounts to General Ledger in detail.
Inventory Control	General Ledger Interface (IC130)	No flags. IC130 sends all transactions to General Ledger in summary.
Project Accounting	Journal Entry (AC40.4) Resource Journal Entry (AC41.4) Edit Transactions (AC45.1) Allocation Update (AC131) Asset Management Interface (AC160) Recurring Encumbrance Journal (AC176) Transaction Interface (AC540)	No flags. Project Accounting sends all transactions to General Ledger in detail. AC40.4 and AC41.4 update General Ledger when transactions are released. AC45.1 updates General Ledger when transactions are backposted.
Purchase Order	Received, Not Invoiced Report (PO135)	No flags. PO135 sends all transactions to General Ledger in summary.

System Logic for a Combination of Flags

Selecting summary for each available flag results in summarized postings, and selecting detail for each available flag results in detailed postings. You can also select a combination of summary and detail posting options with the following results:


GL Flags	Subsystem Flags	Result
All set to summary	All set to summary	Distributions are posted in summary.
All set to summary	One or more set to detail	Distributions are posted in detail.
One or more set to detail	All set to summary	Distributions are posted in detail.
One or more set to detail	One or more set to detail	Distributions are posted in detail.

A good general rule of thumb to keep in mind is that any instance of a detail flag will override all other summary flags.