Moving an accounting unit

You can move an accounting unit to a new location in the company structure to reflect corporate changes or reorganizations. When you move an accounting unit, you also move the accounting unit's history. This procedure describes the process for moving an accounting unit.

If you use zones and you are moving an accounting unit to a level one in your company, then you need to inactivate zone balancing prior to moving the accounting unit. After you reorganize your structure, define the zone you just created and reactivate zone balancing. To inactivate zone balancing, select No in the Zone Balancing field on Company (GL10.1).

Note: To keep an accounting unit's history in its current location in the company structure, consider adding a new accounting unit rather than moving the previous one. Make the previous accounting unit inactive.

Run Accounting Unit Listing (GL220) to create a listing of current accounting units for reference and backup prior to making a change.
Access Accounting Units - Accounts (GL20.1).
Inquire on the accounting unit that you want to move. To move a summary accounting unit and its subordinates, inquire on the highest level accounting unit to be moved. When moving a posting accounting unit, inquire on the posting accounting unit to move.

Note: You cannot move an accounting unit to a level address that already exists for a posting accounting unit, or if pending changes exist for the accounting unit.
Assign a new level address and effective date to the accounting unit on the Levels form tab. Use these guidelines:

New Address

Specify the new address. If the new address exists, then only the subordinates will move and will be displayed in the detail portion of the screen. If the new address does not exist, then the summary level and the subordinates will move and both will appear in the detail portion of the screen. You can change the level address that appears for a posting accounting unit, but not for a summary accounting unit.

Note: If you move a summary accounting unit, then all posting levels below it will be moved.

Select the change form action.


If	Then
A Reorg Edit button displays	Continue to the next step.
A Reorg Edit button does not display	Your change is complete. If you move a summary accounting unit with no children or a posting accounting unit with no accounts assigned to it, then the change is automatic and the Reorg Edit button will not display.

Click Reorg Edit to access Auto Reorganize Level Maintenance (GL24.1).
- For summary accounting unit moves, use this form to view the subordinate accounting units that will move with the parent accounting unit, and to see the new level addresses assigned to those accounting units.
  
  Note: You cannot change the address that displays for a summary accounting unit. To change the address, select the Delete form action, then move the summary accounting unit to the desired level address.
- For posting accounting units, use this form to view a suggested address, which you can override.
Suspend processing.

Note: You must suspend all General Ledger, Allocations, Report Writer, Currency, Budgeting, and Average Daily Balance processing before you run Level Reorganize (GL120). Do not resume processing until you complete this procedure.
Run Level Reorganization (GL120) to update the level changes. This program moves the accounting unit and accounting unit history to the new levels assigned in GL20.1 Use these guidelines to specify the field values:
Report Option
Select how you want the report to process the data:
- Select Report Unprocessed Changes to generate a report of all unprocessed level changes. Changes are not updated. Consider running this program in report mode and reviewing changes prior to running the program in an update mode.
- Select Update Unprocessed Changes to generate a report of all current level changes. Changes are updated.
- Select Report Historical Changes to generate a report of all the level changes ever made.
Update Effective Date

You can specify the date that you want level changes to occur. This date must be on or after the effective date that you assigned in Accounting Units-Accounts (GL20.1).

History Report Dates

If you are creating a report of historical changes, then you can indicate a specific date range to include.
Note: If you find it necessary to run rebuild programs at any time other than those described in this user guide, then contact Global Support for assistance.
(Optional) If you moved the accounting unit to a new zone, then run Zone Rebalancing (GL148) to create transactions to rebalance the zones affected by the reorganization.
Run GLAMOUNTS (for UNIX/Windows) DBGLGAM (for IBMi) Rebuild (GL325), Report Currency Rebuild (GL327), Undistributed RE Rebuild (GL330), and Consolidation File Creation (GL320) to update the URE (undistributed retained earnings) and GLCONSOL balances.

Follow-up tasks

You might need to complete these additional tasks:

If you use zones and you moved an accounting unit to a level one in your company, then define the zone that you created.
If you inactivated zone balancing before performing this procedure, then reactivate zone balancing.
If the addition of posting accounting units has changed the accounts and accounting units used for zone balancing entries, then adjust the interzone relationships.