Editing Recurring Journal Entries

Note: Changes made on Recurring Journal (GL70.1) only change the template used to create an entry. Maintenance for an actual recurring journal entry must be done on GL40 or GL45.

Before you release and transfer recurring journal entries to the General Ledger application, you can review the recurring journal entries for errors and make corrections. You can change recurring journal entry header and transaction information, correct out-of-balance conditions, and add amounts and units. Use this procedure to edit unreleased or released recurring journal entries.

To change a released recurring journal entry that has transferred to General Ledger, you must unrelease the entry. You can then make changes to the recurring journal entry using Journal Entry (GL40.1) or Journal Control (GL45.1). The company must have Yes selected in the Allow Unrelease of Released Entries field on Company (GL10.1).

Note: This process corrects the template used to create recurring journal entries only; you cannot use it to correct processed journal entries.

Note: If you included user analysis values in the transaction, use Error Transaction Edit (SL40.1) to display transaction information. For complete information, see the Strategic Ledger User Guide.

To edit and correct recurring journal entries

Create a listing to review recurring journal entries for errors before you release and transfer the recurring journal entries.


To	Use
Create a detailed edit listing of recurring journal entry transaction information	Recurring Journal Edit Listing (GL270)
Create a summary edit listing of recurring journal entry heading information	Recurring Journal Control Report (GL275)

Access Recurring Journal (GL70.1).
Inquire on the recurring journal entry you want to correct.

Note: You can unrelease multiple entries using Recurring Journal Control (GL75.1).
If the recurring journal entry status is Released, select the Unrelease form action.
Make corrections to the fields that are incorrect.
Select the Change form action.

Option for Editing a Recurring Journal Entry

You can use Journal Entry (GL40.1) to edit recurring journal entries after they have been interfaced to General Ledger. Use Journal Control (GL45.1) to unrelease the entry, then use Journal Entry (GL40.1) and select the RJ system code and the journal number for the entry.