Moving a journal entry

Note: When you move a journal entry, the date and period on the original entry are changed and there is no audit trail of the original entry.

If you release or post a journal entry to the wrong period, then you can move the journal entry to the correct period by changing the status to Unreleased and changing the posting date. This procedure describes the process for moving a journal entry to a new period.

The company you are moving a journal entry for must be defined to allow the unrelease of released entries and the backout of posted entries (for mis-posted entries). The period to which the journal is being moved must be open for posting.

  1. Access Journal Control (GL45.1).
  2. Inquire on the journal entry that you want to move.
  3. If the status of the journal entry you want to move is Posted or Quick Post, then select the Backout line action next to the journal entry, and then select the Change form action. The status changes to Released.
    Note: Use Batch Journal Control (GL146) to change the status for a range of journal entries.
  4. If the status of the journal entry that you want to move is Released, then select the Unrelease line action next to the journal entry that you want to move, and then select the Change form action. The status changes to Unreleased.
  5. Select the Change line action next to the journal entry that you want to move.
  6. In the Post Date field, specify the posting date for the period where you are moving the entry. You can move a journal entry forward or backward in time as long as the period is open for posting.
  7. Select the Change form action.

Follow-up tasks