Defining system controls

You can define interface and closing controls for each company and system code combination. This procedure describes the process for defining these system controls.

  1. Access System Control (GL01.1).
  2. To define system control for multiple system codes at once, click Multiple Entry.
  3. Define interface controls using these guidelines:
    Journal Hold Code

    If you select a journal hold code in this field, then the hold code is assigned to all general ledger transactions that originate from this system for the company. You must remove the hold codes from the transactions before you can post them.

    Ignore Activity

    Select whether to ignore activity information from Project Accounting (AC).

    Default Company Base Zone

    Use this field with Lawson Accounts Payable (AP), Accounts Receivable (AR), Cash Ledger (CB), Asset Management (AM), Recurring Journal (RJ) or Cost Allocations (CA). Select Yes if the General Ledger company base zone should be used in transactions interfaced from AP, AR, CB, AM, RJ or CA.

    Default Journal Book

    Specify or select a journal book number to assign the journal book to interfaced transactions. Specify a journal book number here if all journal entries for the Company require a journal book number. In other words, if the Journal Book Required field is Yes on Company (GL10), Journal Page.

  4. Define closing controls using these guidelines:
    Control

    Select Yes to require that a subsystem period be closed before closing the General Ledger period. You must select Yes in order to specify a range of valid entry dates.

    Valid Entry Dates

    Specify a date range that indicates the valid posting dates that you can assign to a transaction during entry. If you leave these fields blank, then you can assign any valid date to a transaction for posting.

    Open Periods

    Specify the number of periods that are open at one time for transaction entry. The closing program for the system uses this value to automatically update the Valid Entry Date range by advancing the range forward by the number of periods specified.

Related reports and inquiries

To Use
List system codes and system control options System Control Listing (GL201)
Related topics