What is Journal Entry Header Status
General Ledger assigns a status to each journal entry, journal entry transaction line, and recurring journal entry to identify where the transaction is in the processing cycle. The status on a header record does not always match the status of the detail lines for the same journal entry. The following tables list the valid journal entry and transaction line statuses.
Journal Entry Statuses
| Status | Description |
|---|---|
| Unreleased (0) | The journal entry is not available for posting. This is the initial status for a new General Ledger journal entry. You can make changes to a journal entry with an unreleased status. |
| Released (1) |
The journal entry has been released and is available for posting. Release journal entries using Journal Entry (GL40.1), Define Journal (GL40.2), Journal Entry (GL40.8), Journal Control (GL45.1), or Batch Journal Control (GL146). You cannot make changes to a journal entry with a released status. Journal Posting (GL190) will process all journal entries with this status, unless they have a journal hold code assigned or require approval in a Workflow application and are not yet approved. Note: Subsystem entries are interfaced to General Ledger with
a status of Released.
|
| Quick Post (4) | The journal entry has been processed to update account balances and is available for posting. The period cannot be closed if any journal entries have a quick post status. Use the Quick Post line action on Journal Control (GL45.1) to set this status. |
| Posted (5) | The journal entry has been posted. Post journal entries using Journal Posting (GL190). All journal entries must be posted before you can close a period. You can back out (unpost) a normal journal entry to return it to the released status, if your company is defined for back out. |
| History (9) | The journal entry has been processed by Period Closing (GL199). You cannot back out the journal entry. |
Detail Line Statuses
| Status | Description |
|---|---|
| Unreleased (0) | The transaction line is not available for posting. |
| Released (1) | The transaction line is available for posting. |
| Memo (8) | The transaction line is for information only. Memo lines are created to show the offset of an intercompany transaction. |
| History (9) | The transaction line has been quick posted or posted. When you quick porst or post detail lines using Journal Posting (GL190), the status of the detail lines is set to history. Period Closing (GL199) does not change the status again. This improves program efficiency. In contrast, a journal entry header will have a status of posted after running Journal Posting (GL190). |
Determining the Status of a Journal Entry
The status on a journal entry header might be different than the status on the detail lines for the same journal entry. Use the following table to determine if you are looking at the status for a journal entry header record or the detail lines for a journal entry.
| On | The status displays from |
|---|---|
| Journal Control (GL45.1), Journal Analysis (GL41.1), Journal Edit Listing (GL240), Period Transaction Listing (GL241) Journal Control Report (GL245), or | The journal entry header |
| Transaction Analysis (GL90.1) | The journal entry detail line |