Editing a Journal Entry

Before you release and post journal entries, you can review the journal entries for errors and make corrections. For companies that use journal control, you can also review control totals and make corrections. Use this procedure to edit unreleased journal entries using the following key steps: listing journal entries, maintaining control totals, and correcting journal entries.

Note: If you included user analysis values in the transaction, use Error Transaction Edit (SL40.1) to display transaction information.

To edit journal entries

  1. To review journal entries for errors before you release and post them, create a listing of applicable journal entries.
    To create Run
    A detailed edit listing of all journal entry transaction information Journal Edit Listing (GL240)
    A listing of all journal entry transactions in journal entry order Period Transaction Listing (GL241)
    A summary edit listing of the journal entry heading information. The listing includes the status, journal entry operator, and originating subsystems Journal Control Report (GL245)
    A listing of journal entry transactions for a journal book in transaction sequence order Journal Book Report (JB240)
    Note: If you selected Yes in the Control Totals field on Company (GL10.1), the value in the Control Amount field must equal the actual (system-calculated) amount on GL45.
  2. If journal entries are in error, make needed corrections.
    If you want to Then
    Change the control amount to make it match the actual journal entry amount

    In Journal Control (GL45.1), change the control amount for a journal entry.

    1. Select the Change line action next to the journal entry.

    2. In the Control Amount field, type a new value so it matches the actual total.

    3. Select the Change form action.
    Change the actual amount for a journal entry to make it match the control amount Correct the journal entry using Journal Entry (GL40.1)
    Make additional changes to a journal entry Click the More button on Journal Control (GL45.1) or Journal Entry (GL40.1) to change additional information such as the source code, journal book, activity, attributes, or currency information.

Optional Procedure For Editing Journal Entries

Use Journal Entry Log (GL42.1) to display journal entry header information for a period or range of dates for a company. Log records display for each journal entry, including a message about journal entry errors.

  • To correct an error for an unreleased journal entry, click the Maintain button next to the entry to open Journal Entry (GL40.1).

  • To display journal entry details (including status, totals, or transaction lines) use the Drill Around feature.