General Ledger User Guide

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General Ledger overview
General Ledger Process Flow
Interfaces of General Ledger with other Lawson applications
Setting up Currency
Concepts in this chapter
Base currency (GL/CU)
Currency codes
Setup requirements for multiple currencies
Currency exchange rates (GL/CU)
Currency revaluation
Currency translation (intercompany)
Report currency translation (intracompany)
Translation rate types
Procedures in this chapter
Defining currency translation codes (GL/CU)
Follow-up task
Related reports and inquiries
Defining a consolidation company (GL/CU)
Defining a consolidation company from scratch
Defining a consolidation company by copying an existing company
Defining currency translation gain and loss accounts (GL/CU)
Creating report currency beginning balances (GL/CU)
Defining a chart of accounts
Concepts in this chapter
Chart of accounts
Summary account
Detail account
System account
Subaccount template
Example
Procedures in this chapter
Other procedures related to charts of accounts
Defining a chart of accounts
Follow-up tasks
Related reports and inquiries
Chart of Accounts navigation aide
Defining a commitment accrual account and budget edit parameters
Assigning subaccounts with a template
Follow-up tasks
Related reports and inquiries
Defining system accounts
Copying a chart of accounts
Mapping a chart of accounts
Mapping a statutory chart of accounts
Defining a company
Concepts in this chapter
General Ledger company
Level size
Address code
Procedures in this chapter
Defining a company
Adding an address code
Copying a company
Defining accounting units
Concepts in this chapter
Accounting unit
Level address
Level addressing rules
Example
Accounting unit template
Procedures in this chapter
Defining accounting units
Options for defining accounting units
Related reports and inquiries
Defining accounting units with a template
Changing multiple accounting units
Defining posting accounts
Concepts in this chapter
Posting account
Dynamic account generation
Procedures in this chapter
Defining posting accounts manually
Defining posting accounts with dynamic account generation
Copying posting accounts
Additional company considerations
Concepts in this chapter
Company structure recommendations
Determining the need to define multiple companies
Alternatives to multiple companies
Reporting considerations for multiple companies
How Does General Ledger Setup Impact Subsystems?
Defining company relationships
Concepts in this chapter
What Is a Company Group?
What Is an Intercompany Relationship?
What Is a Zone?
What Is a Default Zone?
Procedures in this chapter
Other procedures related to company relationships
Defining a Company Group
Defining Intercompany Relationships
Defining Zones and Interzone Relationships
Defining codes and controls
Concepts in this chapter
What Is a Source Code?
What Is a System Code?
What Are Interface Controls?
What Are Closing Controls?
What Is a Journal Hold Code?
What Is a Reconciliation Code?
What Is a Journal Book?
Procedures in this chapter
Loading System Codes and Source Codes
Defining System Codes
Defining Source Codes
Defining system controls
Loading the Report Writer Data Dictionary
Defining journal hold codes
Defining Reconciliation Codes
Follow Up Tasks
Related Reports and Inquiries
Defining a Journal Book
Follow-up Tasks
Related Reports and Inquiries
Defining activities
Concepts in this chapter
What Is a General Ledger-Only Activity?
What is an Activity Group?
Procedures in this chapter
Defining General Ledger-Only Activities
Using Attribute Matrix attributes
Concepts in this chapter
What is Attribute Matrix?
What Is an Attribute?
Element
Where Can I Use Attributes?
What is a List?
Using Lists
Automatic Lists
Automatic List Example
Manual Lists
What Is an Attribute Template?
Example
What is an Attribute View?
Transaction attribute
Procedures in this chapter
Other procedures related to setting up attributes
Loading Lawson-defined attributes (SCM/FIN)
Defining attributes
Follow-up tasks
Related reports and inquiries
Assigning Attribute Values to an Accounting Unit
Assigning Attribute Values to an Account
Defining Attribute Templates
Defining an Automatic List
Optional Procedure for Creating an Automatic List
Related Reports and Inquiries
Or Group Logic Tables
Defining a Manual List
Optional Procedure for Creating a Manual List
Related Reports and Inquiries
Defining an Attribute View
Optional Procedure for Creating an Attribute View
Related Reports and Inquiries
Updating List Members
Defining a Transaction Attribute
Attribute audits
Setting up audit tracking
Attribute element audit analysis programs
Processing journal entries
Concepts in this chapter
What Is a Journal Entry?
What Are Journal Entry Header and Detail Differences?
What is Journal Entry Header Status
About releasing a journal entry
How Are Transactions from Other Applications Posted?
About posting a journal entry
What Is Quick-Posting?
Indicating Whether Postings Are to Be in Summary or Detail
Summarization rules
Exceptions to the Summarization Rules
What Is an Error Suspense Entry?
Operator code
Procedures in this chapter
Procedures related to processing journal entries
Defining a journal entry
Follow-up tasks
Option: defining report currency journal entries
Related reports and inquiries
Releasing journal entries
Optional procedure for releasing journal entries
Related reports and inquiries
Maintaining Journal Entry Holds
Posting Journal Entries
Follow-up Tasks
Related Reports and Inquiries
Copying a Journal Entry
Defining Journal Entry Comments
Quick-Posting a Journal Entry
Interfacing Allocations to General Ledger
Processing recurring entries
Concepts in this chapter
What Is a Recurring Journal Entry?
Recurring journal entry statuses
Recurring Journal Entry Statuses
About transferring recurring journal entries
What Is a Split Distribution?
Procedures in this chapter
Other procedures related to recurring entries
Defining a Recurring Journal Entry
Editing Recurring Journal Entries
Adding Amounts to Auto-Zeroing, Recurring Entries
Releasing Recurring Journal Entries
Transferring Recurring Journal Entries
Optional Procedure for Transferring Recurring Journal Entries
Closing the recurring journal system
Copying a Recurring Journal Entry
Creating a Split Distribution
Followup Tasks
Related Reports and Inquiries
Closing a period or year-end
Concepts in this chapter
What Happens When I Close an Accounting Period?
About closing a year
What Happens When I Update Income Statement Beginning Balances?
What Happens When I Change a Fiscal Year or Period?
Procedures in this chapter
Other procedures related to closing
Preparing for Period Closing
Running Standard Financial Reports
Running Currency reports
Closing an Accounting Period
Followup Tasks
Related Reports and Inquiries
Closing a Year
Followup Tasks
Related Reports and Inquiries
Performing optional year-end procedures
Updating Income Statement Beginning Balance
Using the system data load method
Using the external data load method
Changing the fiscal year or period
Transferring and interfacing data
Concepts in this chapter
Considerations for running General Ledger and subsystems on separate application servers
Considerations for running General Ledger on multiple application servers
Procedures in this chapter
Defining a Remote Site
Transferring remote site subsystem transactions
Transferring balances and transactions from other application servers
Interfacing data into General Ledger
Follow-up tasks
Related reports and inquiries
Accounting unit interface programs and files
Accounting unit attributes and attribute values interface programs and files
Attribute value ranges interface programs and files
Balances
Budgets interface programs and files
Chart of accounts interface programs and files
Transactions
Importing data using the ImportDB Job (IMDBB)
Maintaining journal entries
Concepts in this chapter
When Would I Unpost a Journal Entry?
What Is Backposting?
Procedures in this chapter
Moving a journal entry
Unposting a journal entry
Follow-up tasks
Optional procedure for unposting a journal entry
Related reports and inquiries
Editing a Journal Entry
Reversing a journal entry
Backposting a Journal Entry
Followup Tasks
Related Reports and Inquiries
Deleting a Journal Entry
Unprocessing Recurring Journal Entries
Followup Tasks
Related Reports and Inquiries
Deleting General Ledger history
Filtering Journal Entries
Maintaining company structure
Concepts in this chapter
What Company Information Can I Modify?
What Happens When I Move an Accounting Unit?
What Should I Consider When I Add a Company Level?
Procedures in this chapter
Maintaining a Company
Deleting a company
Clearing company balances and transactions
Related reports and inquiries
Files affected by clearing balances and transactions
Moving an accounting unit
Adding a level to the company structure
Changing System Accounting Units
Maintaining accounts
Procedures in this chapter
Renaming a Summary Account
Moving a Summary Account
Moving a Detail Account
Changing or deleting detail accounts
Optional procedure for changing or deleting detail accounts
Related reports and inquiries
Changing or deleting posting accounts
Optional procedure for changing or deleting posting accounts
Related reports and inquiries
Comparing Two Charts of Accounts
Accessing information online
Concepts in this chapter
What Is the Lawson Drill Around Feature?
What is Online Analysis?
Creating customized reports
Concepts in this chapter
What Is a Ledger Report?
What Is a Transaction Writer Report?
Procedures in this chapter
Creating a Ledger Report
Followup Tasks
Related Reports and Inquiries
Running a Ledger Report
Creating a Transaction Writer Report
Followup Tasks
Optional Procedure: Producing a Subtotal or Total
Running a Transaction Writer Report
Producing consolidated reports
Concepts in this chapter
Which Option Should I Select for Consolidated Reporting?
What Is a Consolidation Company?
What Are Report Currencies?
What Are Company Groups, Level Groups, and Lists?
Procedures in this chapter
Defining a Consolidation Company for Reporting
Consolidating Company Balances
Defining Chart Maps for Consolidated Reporting
Followup Tasks
Optional Procedure: Map a Fiscal Year and Period
Consolidating Chart-Mapped Company Balances
Standard reports
Chart of Accounts Listing (GL200)
Accounting Unit Listing (GL220)
Posting Accounts Listing (GL221)
Journal Edit Listing (GL240)
Daily Transaction Listing (GL243)
Journal Control Report (GL245)
Ledger Report Listing (GL250)
Transaction Writer Listing (GL255)
Transaction Writer Report (GL256)
Recurring Journal Edit Listing (GL270)
Recurring Journal Control Report (GL275)
Manual Commitment Entry Report (GL276)
General Ledger Report (GL290)
Trial Balance (GL291)
Balance Sheet (GL292)
Income Statement (GL293)
Projection by Level (GL294)
Projection by Account (GL295)
Journal Book Report (JB240)
Using Lawson Business Intelligence to create data marts
Lawson Business Intelligence
Lawson Financials (FIN) Data Mart
Daily Reporting (FND) Data Mart
General Ledger audits
Setting up audit tracking
General Ledger Audit Analysis
Gaming setup
Overview of Gaming Setup
Setting up prerequisites
Setting Up Chart of Accounts and Organization Hierarchy
Setting Up Company and Chart of Accounts
Interfacing Accounting Units
Interfacing Divisions and Departments
Assigning Posting Accounts to Departments
General Ledger key files and process flow
General Ledger process flow and key files
Security overview
Program Security
Data Security
Second Level Security Checks
Commitments, encumbrances, and budget edits
Concepts in this appendix
What Are Commitments?
What Is Budget Editing?
Detail Level
Summary Level
How Do Commitments and Budget Edits Work in Lawson General Ledger?
About updating commitments and encumbrances
What are the Encumbrance Methods
What is Encumbrance Reporting and Analysis
Procedures in this appendix
Assigning System Codes for Commitment Processing
Defining Budget Edit Parameters for Company
Defining Budget Edit Parameters for Posting Accounts
Correcting budget edit errors
Ways to correct the budget error messages:
Correcting budget edit errors
Creating and Changing Manual Commitment Entries
Copying a Manual Commitment Entry
Inquiring on Commitments and Encumbrances
Options for Inquiring on Commitments and Encumbrances
Rolling Encumbrances and Commitment Records Forward to Another Period
Troubleshooting GL197
Related Procedures
Processing Year End Encumbrances for the Budget Actual Method
To set up your company for budget actuals encumbrance method
To set up for year-end processing
Accruing Commitments and Encumbrances at Year End
Troubleshooting GL197
Related Procedures
Updating Next Year Commitment Budget at Year End
Troubleshooting GL197
Related Procedures
Tracking Historical Commitment Information
Using Average Daily Balance
Concepts in this appendix
What Is an Average Daily Balance Company?
How Is Average Daily Balance Calculated?
Effective Dates
What Is Cost of Funds?
Procedures in this appendix
Other procedures related to Average Daily Balance
Defining New Average Daily Balance Accounts
Defining an Average Daily Balance Company
Defining Existing Accounts as Average Daily Balance Accounts
Defining Cost of Funds Accounts
To define cost of funds accounts for an individual account
To define cost of funds accounts for multiple account
Related Reports and Inquiries
Using average daily balance and cost of funds processing
Creating an Average Daily Balance or Cost of Funds Report
Running an Average Daily Balance or Cost of Funds Report
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