Defining posting accounts manually

A posting account is a detail account that is attached to an accounting unit for the purpose of posting. A posting account lets you indicate which detail accounts are valid for an accounting unit, such as allowing the outpatient services department to post to revenue accounts and selling expenses accounts, but not to fixed asset accounts. This procedure describes the process for defining posting accounts manually.

Access Accounting Unit - Accounts (GL20.1).
Inquire on the accounting unit to which you want to assign detail accounts for posting.
Click Accounts to access Posting Accounts (GL20.2).

Use these options to select posting accounts. Selected accounts for the accounting unit are identified by Yes or No in the Exists column.


If you want to	Then
Select and Add individual accounts	Select the Add line action next to each account that you want to select, and then select the Change form action.
Select and Add all accounts on a page Note: This step only applies if all accounts in the page are flagged No in the Exists column.	Select the Add form action. Page down to display additional accounts for selection. To add more accounts, press page down and repeat the step.
Copy selected accounts from another accounting unit or from a chart of accounts	Click Mass Add to access Mass Add Accounts (GL20.4). Select the accounting unit or chart of accounts section that you want to copy from. Click OK.
Assign accounts to a range of accounting units	Access Mass Account Addition (GL121) and use this batch program to copy a range of accounts from a chart of accounts, summary account, or accounting unit to a range of levels for the same or different company. This process does not overwrite existing accounts.

Note: Account options for posting accounts default from the detail account unless you override them on GL20.3.

To define account defaults for posting accounts, click More on Posting Accounts (GL20.2) to access Account Options (GL20.3) and define account options. Use these guidelines to specify the field values:

Main tab

User Fields

You can define up to three user fields for each detail account. They can be used to store former company or department numbers during your initial conversion. These fields print in Posting Accounts Listing (GL221) and can be used in the Report Writer application.

Subsystem tab

Require Activity

Select whether the activity fields on a transaction are required for the account. Select Yes to require an activity, Blank to not allow an activity on a transaction, or No to not require an activity.

Activity Category

If you use the Lawson Project Accounting application, then you can assign a default activity account category to the posting account. This value defaults on transactions that do not have an activity account category assigned, but you can override it at the transaction level.

Interface Posting

Select a posting option for the account. You can post subsystem transactions to General Ledger in summary or detail.

Restrict Systems

Select whether posting account usage is restricted to specific system codes. If you select Yes, then click Systems to select the system codes the posting account can be used in.

Currency tab

Currency Control

Select whether or not to limit all transactions to the account currency. Select Yes if transactions can be entered in the account currency only. The account currency defaults from the accounting unit.

Revalue

Select whether to revalue nonbase transaction amount to account for rate changes. Select Yes to revalue transactions in this account when you run Currency Revaluation (GL191).

Ledgers tab

Strategic Ledger

Select whether you can assign user analysis values to the account during transactions. If you select an option in this field, then it overrides the option identified in GL00.1 (Chart of Accounts).

User Analysis Relation

Specify or select the user analysis value relation that you want to associate with the account. The relation identifies the valid user analysis value combinations available during transactions for this account.
To restrict posting account usage to specific systems, select the Subsystem tab and click Systems to access Posting Account System Restrictions (GL03.6).

Related reports and inquiries


To	Use
List posting accounts by accounting unit for a company	Posting Accounts Listing (GL221)
List accounting units that have a specific posting account assigned	Posting Accounts Listing by Account (GL222)