What Is an Error Suspense Entry?

Error suspense entries can be created by Lawson or non-Lawson systems. Error suspense entries are created as a result of:

  • An inactive account or accounting unit

  • An invalid account or accounting unit

  • An out of balance journal entry

Although you cannot enter an invalid account or accounting unit in any Lawson application, the status of an account or accounting unit can be changed to inactive after a transaction has been entered. If the status changes to inactive before you post the transaction, General Ledger creates an error suspense entry. You also cannot enter an out of balance transaction in a Lawson application, but you can interface an out of balance journal entry from a non-Lawson system.

Note: A message appears on Journal Edit Listing (GL240) to warn you about entries that will post to an error suspense account.

An error suspense account is used in place of any inactive or invalid account or accounting unit. For an out of balance transaction, an error suspense account is used to balance the journal entry. You must correct the entries prior to posting to prevent them from posting to an error suspense account. If no correction is made, an additional entry is created with an unreleased status and a detail line for the error suspense account or accounting unit and for the inactive or invalid account and accounting unit.

Note: If the Auto Base Balance flag is set to Yes on Company (GL10.1), then the Auto Balance (AB) source code and the system auto balancing account is used when GL190 posts an out-of-balance journal. If the flag is set to No, then the Error Suspense (ES) source code and ES system account are used. For example, if you use Transaction Interface (GL165) to do a partial interface from a non-Lawson application, you might create an out-of-balance journal. If the Auto Base Balance flag is set to No, an ES source code and ES system account are used.

When Journal Posting (GL190) determines that there should be an error suspense entry, it verifies the error suspense account by system. If no error suspense account exists for a system, the program reverts to the system error suspense account defined in System Accounts (GL00.7).

Use the following hints to correct an error suspense journal entry before posting or to edit an unreleased error suspense journal entry after the original entry is posted.

If Use
The original journal entry in question was posted

Journal Entry (GL40.1) to edit the unreleased entry made to error suspense.

Journal Entry (GL45.1) to release the journal entry. Your user ID will be logged for the Journal Edit Listing (GL240) report.
The journal entry in question was released

Journal Control (GL45.1) to unrelease the entry for editing. Use Journal Entry (GL40.1) to edit the entry.

Note: Your company must be defined to allow unrelease to do this.
The journal entry was created using Journal Entry (GL40.1) and has not been released Use Journal Entry (GL40.1) to correct the entry before it is released or posted.
The account for the journal entry was inactive Use Detail Accounts (GL00.3) to change the status of an account to active or enter a different account on the journal entry.

You can make any required changes to the accounting unit and account for the journal entry. If there are errors in the user analysis values, such as invalid values, the system does not create an error suspense transaction. For example, values can be inactivated after a transaction is entered or relations can be changed.