How do you record donated items as revenue so they are included on the GM415 report?

(E.g. Public Safety grants where public safety equipment is donated by the Fed Govt. Grantee is required to report equipment as grant revenue and include it on the SEFA report.)

Answer: Setup the federal funding source for he equipment and tie to a specific revenue account category for "donated equipment" and then run it through the normal process:

• Separate activity or account category for the "cost" of the equipment; this is flagged as "ineligible" for all funding sources other than the funding source you set up for it.

• Record the value ("cost") of the equipment using a journal entry.

• Run it through billing cycle

• If you don’t want the AR entries, write off the AR and use a specific reason code for this.

Another similar scenario is using in-kind donations as a match source. If it’s a matching source, you need it to show the match. So it is recommended to set up as an external funding source and then writing off the AR.