Activity Groups

Activity groups are required in Project Accounting. They determine the number of levels in the activity structure, the account categories that can be used with activities in the structure, and processing rules such as how budgets, dates, and accounts are validated when transactions are processed. Most reports and inquiries can be run by activity group. You may want to use activity groups to identify operating groups, capital projects, or work in process (WIP) projects.

Date Edit

Select Posting (P) or Transaction (T) date in the Date Edit field on the Processing tab on Activity Group (AC00) to indicate which date will be used to sort expenditure transactions when you run Grant Expenditure Allocation (GM120). The date type you choose determines which date on the ACTRANS record is used to order the transactions for allocation processing. Indicate whether you want the system to use the posting date or transaction date.

Budget Level

The budget edit option Contract Funding works with Grant Management Billing. The contract funding budget edit compares project costs to the contract budget amount stored on the Multi-Funded Contract (GM20.1). This edit allows the ability to define a budget at the project/contract level. Other budget edits require the entry of budgets at the posting activity account category level and are maintained in Activity Budget (AC20).

The contract funding budget edit level features:

  • Include the ability to automatically roll forward previous years funding (remaining balance).

  • Include the ability to keep an audit or history of funding adjustments/transfers created using Contract Fund Adjustments (GM40.1) and Contract Fund Transfers (GM40.2).

  • Do not require budgets be established at the posting activity / account category level.

Budget Checking

If you select Budget Level 5 (Contract Funding) on the Activity Group (AC00) you must select 4 (Total Edit) in the Budget Checking field. Contract funding established on Multi-Funded Contract represents a total or life-to-date funding amount. If the Contract Funding budget edit is selected at the Activity Group (AC00) level, neither the Budget Level nor the Budget Checking can be overridden at the posting level in Activity (AC10).