Update Contract Invoice Amounts (GM54.2)

Update balances from your legacy system by accessing Contract Cost Class LTD Balances (GM54.2) directly or the Excel Upload Wizard is useful for loading LTD balances. Prepare an Excel spreadsheet containing the balances you want to convert. The columns must match the file fields from the GMACTFNDX file.

To update LTD invoice amounts

  1. Access Control Cost Class LTD Balances (GM54.2).
  2. Type the Contract, Grant, and Activity Code and select the Inquire action.

    The inquire action will display the eligible account category/cost classification combinations from Grant Eligible Account Categories (GM20.4).

  3. Select the detail line function code Change and enter the LTD invoiced amounts previously processed in your legacy system. These amounts will be printed on Grant Expenditure Allocation (GM120) for active grant projects.
    Note: After GM120 has been run in update mode for the contract, updates to the balances via GM54 are not allowed.