What Are Considerations for Assigning Account Categories?

You start the process of assigning account categories by building a library of all the account categories you want to use in Project Accounting. The account categories are organized into account category structures. Once you have defined the account category structures, you must assign them to activity groups.

Once an activity group has an assigned account category structure, transaction processing can begin. However, you can assign specific account categories to an activity, if needed. If, for example, an activity requires different eligible cost categories vary between posting activities, you can assign active and inactive account categories to the activity. The account category/activity assignment will override the account category structure/activity group assignment when processing transactions.

Example: Assigning Account Categories to Individual Activities

In this example, the Grant Project has assigned account categories that apply to specific activities in the project. They have created several grant pay request cost classifications and assigned eligible account categories to each. The Direct Labor cost class will include all Labor and Benefits account category cost transactions for all posting level contract activities when expenditures are allocated and the pay request is generated.