Capitalizing Assets Funded by Grants

The Activity Management Asset Interface lets you enter asset information in the Project Accounting system for cost tracking. Then the interface program transfers the asset information to Asset Management when the activity is closed or the asset can begin being depreciated.

An activity can be a unique asset, or each account category of the activity can be an asset by itself. You define the assets based on how you want to organize and capitalize assets. Asset transactions are created and enter the Asset Management system when you run Asset Interface (AC160). The asset cost amount is determined by summing activity expense transactions.

The following Project Accounting and Asset Management programs have been modified to include a new grant field to satisfy the requirement to allow the ability to track the grant id on assets funded by grant.

Please refer the Project Accounting User Guide and Asset Management User Guide for procedures for these programs.

Program Number	Program Name	Impact
AC10.3	Activity Asset	Add Grant and grant description.
AC110	Activity Copy	Program changed to copy the new grant field when copying an activity.
AC160	Asset Management Interface	Add Grant to interface program and add to the report layout.
AC210	Activity Listing	Print Grant and grant description on the report.
AM15.3	Single Activity Asset Interface	Add Grant field to the Item tab on screen 3.
AM20.3	Quick Addition Items	Add Grant to the invoice or activity tab on screen 3.
AM21.3	Leased Asset Quick Addition Items	Add Grant to the invoice or activity tab.
AM30	Asset Transfer	Consider Grant when transferring.
AM51	Asset - Adjustment (Item Update Adjust Interface Maint)	Add Grant to Items Option tab.
AM70	Asset Analysis	Display grant field when viewing item detail.
AM97	Item Interface Adjustment	Add Grant field to Item Options tab.
AM115	Mass Additions	Move grant field from interface to asset item record.
AM117	Mass Distribution Split	Consider Grant when splitting interface records.
AM135	Mass Transfers	Consider Grant when transferring.
AM154	AM Bar Code File Interface	Consider Grant when transferring.
AM225	Adjustment Report	Print adjustments to grant field on the report.
AM251	Item Adjustment Interface Report	Print grant on the report.
AM300	Asset Purge	Write out grant field to CSV when purging records.
AM330	Disposed Asset Purge	Write out grant field to CSV when purging records.
AM500	Asset Management Interface	Allow grant field to be populated when importing non-Lawson records.
AM551	Dictionary Load and Listing	Account for grant field.