Reporting on budgets

If you edit your budget for any reason during the year, then you may be required to provide budget comparison reports for the purpose of accountability. A budget audit report enables you to compare your original budget to the revised budget or compare two versions of a single budget. Depending on the parameters you define, you can:

  • report summary or posting account information

  • report only the balances within each budget record

  • report both balances and transaction detail

Note: The Transaction Detail option is used only on double entry budgets.

See Defining a basic budget.

Use this procedure to create a budget audit report.

  1. Access Budget Audit (FB296) to create a printed report for budget comparisons.
  2. On the Main tab, you can select company and account inquiry criteria.
    Note: To display the associated detail lines for a selected transaction, use the Drill Around feature.
  3. On the Other Options tab, you can further define the parameters for the report.
  4. On the Output Options tab, you can define the print parameters for the report.

    Use these guidelines to specify the field values on the Output Options tab:

    Amounts or Units

    Select whether the Budget Audit report uses amounts or units. The default setting is Amounts.

    Acct Unit Level Type

    You can select whether to compare summary or posting level amounts.

    Level Depth

    You can set this field to help you narrow the amounts that you will compare to a specific level. Select 0 to compare amounts at the company level. Select 1-4 to compare amounts at the summary level. If you leave this field blank, then all postings will be compared.

    Transaction Detail

    You can select whether to create a budget transaction detail section on the summary report.

    Note: You can use this option only on double entry budgets.

    See Defining a basic budget.

    Totals

    Select whether to include company and report totals in the report. The default setting is No.

    Note: The totals may not be valid if you include summary accounting units at multiple levels within the structure. Use the Level parameter to ensure valid totals when reporting summary accounting units.
    Page Break

    Select whether to have no page breaks or have the report begin a new page after each different accounting unit. The data is sorted by accounting unit. The default setting is None.