Prerequisites for running update programs

Before running any of the update programs, you need to complete these prerequisites:

• Read this entire document before running any of the update programs. You must have a clear understanding of what these programs will do to your data. Failure to do so could produce undesirable results.

• Ensure that you have the latest version of the Data Verification Toolset programs before starting.

• Run the report programs before attempting to run the update programs.

• Allocate source documents and close all requisitions that are ready to be closed.

• Contact your Lawson account manager when you are ready to run the update programs. You must sign a contract addendum and complete Lawson University training (or complete training with a Lawson certified on-site consultant) before you receive the CD key that allows you to install the update programs. Without completing these tasks, you have access to the report programs only.

• These programs must be run in single-user mode.

• Lawson recommends that you run these programs in report mode periodically during non-peak activity hours. Also, if you run these programs while activity is occurring on the application, then false errors may be reported. You need to run these programs again to verify the error.

• Lawson recommends that you run the Data Verification Toolset programs in a test environment first, due to potentially long run times.

  The programs can take a few hours or a few days to run, depending on how much data you have in your system. The more data you have, the longer it takes for the Data Verification Toolset programs to finish a thorough record check. When you run the Data Verification Toolset programs, it is critical that you do not run any other application programs that interact with the Warehouse application data.

  Before running the update programs, you must create a complete backup of your application data. Then, run the report programs and carefully review the report for any inconsistent records. You can correct the data manually or run the update programs in Update mode, to correct the data. Contact Global Support if you have questions about the report data.

• You need to complete all four phases of the programs before continuing other application activities.

  Note: If you separate the phases in order to run other system activities, then you may interfere with data in the Warehouse application. If this occurs, then you must repeat the Phase Two (Document Integrity Check) programs to ensure that all record data is consistent with the demand file.

• Phase One programs that report on or purge orphan records can be run concurrently. All other Data Verification Toolset programs must be run non-concurrently.