Printing invoices and credit memos

Note: Invoices must have an edited status in order to be eligible for printing.
  1. Access Invoice and Register Print (BL122).
  2. Add a job name and description.
  3. Select the company.
    Note: Printing invoices by process level is only available if you are set up to invoice by process level.
  4. To print invoices from a specific process level, select the process level.
  5. To print invoices dating up to a specific date, specify a cutoff date. Consider these options for specifying a cutoff date:
    To Use
    Specify a cutoff date that includes all dates equal to or previous to the date you specify The Invoice Cutoff Date field
    Add or subtract a specific number of working days from the current system date to print invoice edit reports

    The Number of Days field

    Select A (Add) or S (Subtract) in the first Number of Days field to indicate whether you are adding or subtracting days from the current system date.

    Specify a number in the second Number of Days field to indicate the number of days from the current system date.
  6. Select the parameters that determine your preferences for printing invoices. Use these guidelines to specify the field values:
    Print Option Narrows the invoice selection by Credit Memos Only, Invoices Only, COD Invoices Only, or Invoices and Credit Memos.
    Invoice Form Required

    Select whether the invoice is printed on blank paper or printed on an invoice form.

    N = Print on blank paper (with column and field headers)

    Y = Print on an invoice form
    Standard Comment Code Allows you to specify a standard comment code that prints comment text at the bottom of each invoice you print.
    Number of Alignments Allows you to specify the number of times you want to practice printing the invoice to make sure that the invoice form is correctly aligned in the printer.
    Reprint Invoice Range Allows you to select a range of invoices assigned from either the company or process level. Select the invoice prefix and range of invoices that you want to print on the report.
    Print EDI Invoice

    Allows you to print an invoice for a customer designated as an EDI customer. Select Yes to create a print file so you can make a paper invoice copy. Select No so that EDI invoices are written to the EDI invoice file only.

    BL122 creates the output file INVEDI, in this directory:

    Unix: $LAWDIR/ productline /work/INVEDI (UNIX)

    Windows: %LAWDIR%\ productline \work\INVEDI (Windows)

    IBMi: LAWDIR/ productline /work/INVEDI (IBMi)
  7. Submit the job.