Adding employee base assignments

Select a company.

Specify the contract year.

Select an employee number.

Specify the employee contract number.

These are display-only fields. These are the contract start date and contract end date as defined in Employee Contract (CM13.1).

This is a display-only field. This is the work schedule tied to the employee contract.

This is a display only field. This is the total amount of all the base assignments under the contract.

This is a display-only field. This is the total units of all the base assignments under the contract that could be in Hours or Days.

Select the base assignment records to be displayed. You can view all or selected base assignments’ segments depending on the status (Open, Closed, or Voided).

Specify the Position Level, Start Date, and Segment Number for the segment that you want to display as the first line of record on inquiry.

Specify or select the action that you want to perform on this line of record.

Select the employee’s position level tied to the work schedule.

This is a display-only field. Employee’s position tied to the work schedule.

Specify the assignment start date. If you do not specify the start date, then the default value for this field is whichever is later between the contract start date and employee position effective date.

Specify the assignment end date. If you do not specify the end date, then the default value for this field is whichever is earlier between the contract end date and employee position end date.

This refers to the base assignment amount that needs to be paid within the contract dates. For Salary paid employee, this amount can be overridden during change function.

This refers to the employee position hourly rate effective within the segment dates. For Hourly paid employee, this is equal to the Rate of Pay and value can be overridden on change function.

This determines the number of assignment payouts determined by the Contract Pay Cycles Rule (CM03.1) remaining pay cycle with pay cycle date range that includes the segment start date. You cannot override this value with a greater number.

This is display-only field. This is a unique system-assigned number that identifies every CM14.1 segment record under an employee contract.

Select the status of the assignment. Contract Time Record Generation (CM130) uses this value in creating the time record for the contract assignment.

• Select Open to indicate that an assignment has not been paid out.

• Select Closed to indicate that the assignment has been paid out or has been terminated.

• Select Void to inactivate a segment that has been set up in error. This is used instead of deleting an assignment where employee already had a payout.

If the contract status is manually changed to closed, then you must specify a closed date. This field is automatically populated with the pay period end date of the final time record when the employee’s contract status was paid out as indicated by the contract payout value.

This is a display-only field. It refers to the total units (in days or in hours) within the assignment dates, based from the number of work days.

Shows whether the employee is paid on an hourly or salaried basis.

The full time equivalent factor associated with the employee. This is the percentage of standard hours the employee works.

This is the Rate of Pay of the employee based on a particular step and grade (PR16.1).

Flag which Benefit Salary or Salaries will refer to the contract amount as basis for benefit contribution or coverage, or both. The default setting is the Employee Contract (CM13.1) but can be overridden in CM14.1.

Specify or select whether remaining balance must be paid in full, reserves only, or the summer deferral amount should be paid the next time CM130 is run.

The default setting is the CM13.1 (Employee Contract) Contract Payout Flag.

Assign the pay code to use for Regular pay on time record creation. The default setting is the CM00 Regular Pay Code, with an effective date equal or closest date before the assignment start date, but can be overridden in CM14 with other pay codes.

Select whether the base assignment will be rolled over to the next contract year using Employee Contract Mass Add (CM101). This flag is automatically set to 1 (No) for voided assignments.

This is used to group the contract time record on one payment for the employee.

• If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that check group.

• If you specify an alpha value, then the application takes the deductions based on the cycle defined in Earnings and Deductions Calculation (PR140).

• Specify an asterisk * if you want the system to assign the alpha check groups when processing time records with multiple pay cycles.

Process groups let you tax pay codes separately, but they also allow you to combine earnings in a single payment.

• If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that process group. In this case, the application can take miscellaneous deductions more than once per payment.

• If you specify an alpha value, then the application only takes miscellaneous deductions once per payment.

• Specify an asterisk * if you want the system to assign the alpha process groups when processing time records with multiple pay cycles.

Select the frequency with which you want to override normal taxation.

Select the pay cycle. Contract Time Record Generation (CM130) uses this value to determine when time records are generated for the base assignments.

Contains all the Year-To-Date balances of the base assignment in hours or days.

Contains all the Year-To-Date balances of the base assignment in amount.

CM197 will calculate and store the Remaining Number of Pay Cycles left based on the calculation: Number of Pay Cycles - YTD Paid Cycles. The default setting is CM03 Remaining Pay Cycle, with Pay Cycle date range that covers the segment start date.