Updating an employee contract

Updating of employee contracts involve processing of all work schedule changes and managing pay-related adjustments such as employee position FTE, pay rate, schedule, pay grade, and pay step changes. This procedure outlines the process of updating an employee contract.

  1. Access Employee Contract Update (CW100).
  2. Select a job name in the Job Name field.
    Note: The Job Description field displays the description of the job selected. The value in the User Name field defaults to your login ID. The Data Area/ID displays the environment you are using.
  3. Define report options on the Main tab. Specify this information:
    Company

    Select the company.

    Contract Year

    Specify the contract year.

    Report Selection

    Select the report selection for processing.

    If you select the Pay Rate Changes option, then the application updates the employee contracts using the Employee Contract Change Audit (CW35.1) records.

    If you select the Work Schedule Changes option, then the application updates the employee contracts using the Work Schedule Change Audit (CW35.2) records.

    Through Date

    If you select the Work Schedule Changes option in the Report Selection field, then a Through Date is not required. Otherwise, you must specify a through date or select Current Date.

    Position pay rate changes are processed through this date.

    Use Current Date

    Select the use current date option.

    If you do not select this option, then you must specify a date in the Through Date field.

    Position pay rate changes are processed through this date.

    Employee Sequence

    Select the order by which the employees should be sorted.

    If you do not select a value, then the default employee reporting sequence defined on Company (HR00.1) is used.

    Update

    Select whether you want to update the employee base contract with the position pay rate or work schedule changes.

    If you select the Report Only option, then the application creates a report of the employee base contract changes but does not update them.

    If you select the Update option, then the application creates a report and updates the position or work schedule changes.

  4. Define pay options on the Pay Rate Selection tab. Specify this information: If no criteria is selected, then all pay rate changes will be selected for the company to update.
    Processing Group

    Select the process group.

    Process Level

    Select the process level.

    Employee Group

    Select the employee group.

    Employee

    Select the employee.

  5. You can select the particular work schedules to be updated on the Work Schedule selection tab. If no criteria is selected, then all work schedule changes will be selected for the company to update.