Defining General Ledger distributions

Specify the contract effective date.

If you do not specify an effective date, then the value for this field defaults to the base contract effective date on Employee Contract (CW13.1) or the supplemental assignment begin date on Employee Contract Assignments (CW13.2).

Select the distribution company to which you want to post the time record amount.

If you do not select a value in this field, then the time record amount is posted to the distribution company based on the pay code, the job code, and the employee record.

If you use position management in Personnel Administration, and position rules default to the general ledger while activity information defaults to positions, then the time record amount is posted to the distribution company based on the pay code, the job code (if you do not use formal positions) or position (if you use formal positions), and the employee record.

Select the accounting unit to which you want to post the time record amount.

If you do not select a value in this field, then the time record amount is posted to the accounting unit based on the pay code, the job code, and the employee record.

If you use position management in Personnel Administration, and position rules default to the general ledger while activity information defaults to positions, then the time record amount is posted to the accounting unit based on the pay code, the job code (if you do not use formal positions) or position (if you use formal positions), and the employee record.

If the value in the Payroll Distribution field on Payroll Distribution - Employees (PR23.1) is set to Yes, then the accounting unit defaults to the general ledger information indicated on the said form for this pay code or for all pay codes for the particular employee when you run Payroll Close (PR197).

If you use position rules in Personnel Administration, then see the Payroll Procedures Manual for more information about pay rate and position defaulting.

Select the account to which you want to post the time record amount.

If you do not select a value in this field, then the time record amount is posted to the account based on the pay code, the job code, and the employee record.

If you use position management in Personnel Administration, and position rules default to the general ledger while activity information defaults to positions, then the time record amount is posted to the account based on the pay code, the job code (if you do not use formal positions) or position (if you use formal positions), and the employee record.

Select the subaccount to which you want to post the time record amount.

If you do not select a subaccount, then the value for this field defaults to the subaccount based on the pay code, the job code, and the employee record.

To change the subaccount on an existing time record, select a subaccount.

Select the activity to which you want to post the time record amount.

If you do not select a value in this field, then the time record amount is posted to the activity based on the pay code, the job code, and the employee record.

If you use position management in Personnel Administration, and position rules default to the general ledger while activity information defaults to positions, then the time record amount is posted to the activity based on the pay code, the job code (if you do not use formal positions) or position (if you use formal positions), and the employee record.

Select the account category to which you want to post the time record amount.

If you do not select a value in this field, then the time record amount is posted to the account category based on the pay code, the job code, and the employee record.

If you use position management in Personnel Administration, and position rules default to the general ledger while activity information defaults to positions, then the time record amount is posted to the account category based on the pay code, the job code (if you do not use formal positions) or position (if you use formal positions), and the employee record.

Specify the percentage of the distribution which will be posted to the GL account.