Adding employee supplemental assignments

Select a company.

Specify the contract year.

Select an employee number.

Specify the existing employee contract number.

These are display-only fields. These are the contract start date and contract end date as defined in Employee Contract (CM13.1).

This is a display-only field. This is the work schedule tied to the employee contract.

Specify or select the action that you want to perform on this line of record.

Select a position to associate with the supplemental assignment.

Assign the pay code. Contract Time Record Generation (CM130) uses this value in creating the time record for the contract. The pay code must not be tied to the contract or docking pay classes identified in the Contract Rule (CM00.1).

Select the calculation type that would determine the pay cycle amount of the supplemental assignment.

The field value is evaluated based on the selected assignment Calc type. For Calc type 1, this refers to the supplemental assignment Full Amount. For Calc type 2, this refers to the pay cycle amount, while for Calc type 3, this refers to the number of days for the entire supplemental assignment.

Specify the start date. The supplemental assignment is eligible for pay after this date.

Specify the end date. The supplemental assignment is eligible for pay before this date.

This field can be automatically updated by CM197 with the Pay Cycle end date of the final time record when the employee’s supplemental full amount was paid out or can be manually assigned by user with status set to 9 (Closed).

This determines the number of assignment payouts. This defaults to the CM03 remaining pay cycle with pay cycle date range that includes the Supplemental assignment Start Date.

This is a display-only field. This is a unique system-assigned number that identifies every assignment record under the contract.

Select the supplemental assignment status. Contract Time Record Generation (CM130) uses this value in creating the time record for the contract assignment.

• Select Closed to indicate that the assignment was paid out or terminated.

• Select Void to inactivate a segment that has been set up in error. This is used instead of deleting an assignment where employee already had a payout.

This is a display-only field that refers to the annual amount of the supplemental assignment. This is computed as the pay cycle amount multiplied by the number of pay cycles.

This is a display-only field that refers to the paid per cycle amount that is computed as Assignment Full Amount divided by the Number of Pay Cycles.

Select the distribution process level of the supplemental assignment for the time record generation. The default setting is the employee’s home process level but can be overridden in CM15.1.

Select the distribution department for the supplemental assignment time record. The default setting is the employee’s home department but can be overridden in CM15.1.

Specify the FTE (full time equivalent). This is required for supplemental assignments with Calc Type 1 or 2. This value will be used for the account distribution (CM17.1) of the pay cycle amount.

Select the Contract Year of the Work Schedule.

Flag which Benefit Salary or Salaries will include the supplemental full amount for the calculation of benefit contribution or coverage, or both. The default setting is the Employee Contract (CM13.1) but can be overridden in CM15.1.

Define a pay code to use for the creation of the supplemental assignment time record. CM130 checks for this field, and if a valid pay code is specified, it calculates for the Reserve amount.

This is applicable only for Calc Type = 1 (Annual Amount) or 2 (Pay Cycle). Reserve wages is computed as the Pay Cycle Amount less the Earned wages. To come up with the Earned Wages, the hourly rate should be identified first. Although CM130 does not report the supplemental assignment units, Hourly rate is derived from the CM15 Annual Amount divided by the assignment units (referring to the actual hours within the assignment dates).

Specify or select whether remaining balance must be paid in full, reserves only, or the summer deferral amount should be paid the next time CM130 is run.

The default setting is the CM13.1 (Employee Contract) Contract Payout Flag.

Select whether the supplemental assignment will be rolled over to the next contract year using Employee Contract Mass Add (CM101). This flag's default setting is 1 (No) for voided assignments.

This is used to group the contract time record on one payment for the employee.

• If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that check group.

• If you specify an alpha value, then the application takes the deductions based on the cycle defined in Earnings and Deductions Calculation (PR140).

• Specify an asterisk * if you want the system to assign the alpha check groups when processing time records with multiple pay cycles.

Process groups let you tax pay codes separately, but they also allow you to combine earnings in a single payment.

• If you specify a numeric value, then the corresponding deduction cycle is applied to the pay associated with that process group. In this case, the application can take miscellaneous deductions more than once per payment.

• If you specify an alpha value, then the application only takes miscellaneous deductions once per payment.

• Specify an asterisk * if you want the system to assign the alpha process groups when processing time records with multiple pay cycles.

Select the frequency with which you want to override normal taxation.

Select the pay cycles. Contract Time Record Generation (CM130) uses this value to determine when time records are generated for the supplemental assignments.

The Balance tab has displa- only fields. This contains all the year-to-date paid wages and balances of the supplemental assignment.

For supplemental assignments with Calc Type 1 (Annual Amount) and 2 (Pay Cycle Amount), Close Contract (CM197) updates the YTD Paid Wages, Remaining Wage Balance, and Reserve Wage Balance if the assignment computes for the reserve pay.

For Calc type 3 (Daily Rate), Close Contract (CM197) only updates the YTD Paid Wages.