Releasing non-base currency journal entries

Journal entries must be released before they can be posted.

General Ledger will not allow you to release out-of-balance journal entries. You must correct out-of-balance entries manually or accept the automated balancing entries prompted by the General Ledger before the journal entries can be released.

If journal entries were interfaced from another Lawson or non-Lawson application, then the entries are already released. You can skip this procedure and go to the succeeding one. See Posting non-base currency journal entries.

Follow these steps to release non-base currency journal entries:

Access one of these forms:
- Journal Entry (GL40.1)
- Define Journal (GL40.2)
- Journal Entry (GL40.8)
  
  Note: You can use GL45.1 and GL146 only if the journal entries are in balance. You cannot correct out-of-balance conditions using either form.
- Journal Control (GL45.1)
- Batch Journal Control (GL146)
Release the journal entries. If out-of-balance conditions exist, then the system will prompt you to correct them.
- You must specify correcting entries manually under these circumstances:
  
  Note: Click Totals to open Totals (GL40.7) and view the
- If the company does not use automatic balancing and an out-of-balance condition exists for the journal entries.
- If the journal entries you specify on Report Currency Entry (GL44.1) are out of balance.
- If your journal entry contains a mix of regular journal entries (entered on GL40.1) and reporting currency journal entries (specified on GL44.1) and an out-of-balance condition exists for either type of entry.
  
  Note: If the journal entries currency relationships are triangulated via the euro, then you should accept the automated balancing entries.
- If the company is defined for automatic balancing and your non-base journal entry results in an out-of-balance condition for the base currency, then the program from which you are releasing the entry (GL40.1, GL40.2, or GL40.8) automatically navigates to Totals (GL40.7) and displays the necessary base adjustment. Select the OK check box to accept the entries. Select X (Cancel) to reject the entries and balance manually. The automatic adjustments are posted to the auto balancing account you selected on System Codes (GL00.7) and assigned a source code of AB.
- If the company has reporting currencies defined and the transactions specified on GL40.1, GL40.2, or GL40.8 result in an out-of-balance condition for the reporting currency (or currencies), then the system creates automatic adjustments in the reporting currency in the rounding adjustment account, whether or not the company uses automatic balancing, and without prompting you for your approval. The adjustments are posted to the rounding adjustment account you selected on System Codes (GL00.7) and assigned a source code of CY.