Entering and releasing cash receipt deposits

You can enter a deposit for cash receipts received by a General Ledger company or process level. When you enter a cash receipt deposit, you create distributions to itemize the deposit by cash receipt category. After you enter cash receipt deposits and associated distributions, you must release them to update bank account balances, create tax distributions, and post the cash receipt distributions to the General Ledger application. Use this procedure to enter and release a cash receipt deposit.

  1. Access Cash Receipt Deposit (CB10.1).
  2. Use these guidelines to specify cash deposits for a General Ledger company:
    Cash Code

    Select a valid cash code that represents the bank account where you will deposit the funds.

    Transaction Code

    Select a valid bank service transaction code that represents a type of deposit for the cash code.

    Deposit

    Specify the deposit number.

    Receipt Type

    Select the type of receipt.

    • Manual Deposit (blank)
    • Wire Transfer (1)
    • Lockbox (3)
    • Rebate (5)
    Deposit Amount

    (Optional) Specify the amount of the deposit.

    Note: This amount is in the bank account currency defined for the cash code on Cash Code (CB00.2).
    Deposit Date

    (Optional) Specify the date to deposit the funds. If you leave this field blank, then the application date is used as default.

    Note: If you do not to use the deposit date to post the cash deposit to the General Ledger application, then click Post Date. You can define a new posting date on Cash Receipt Post Date (CB10.2).
    Description

    Specify a description of the deposit.

    Company

    Select a valid General Ledger company number that represents the company associated with the deposit.

    Note: A valid relationship must exist between the cash code and the company on Company-Cash Code Relationships (CB00.3).
    User Analysis

    (Optional) There are two options available to identify the user analysis values associated with the transaction:

    • You can specify up to 103 characters to identify the user analysis values for each company in a transaction. This includes automatic comma separators between each field. For example: value1,value2,value3,value4.

    • You can use Define (F6) to open the User Analysis Entry subform. Select the user analysis values that you will include in the transaction on User Analysis Entry (SL40.5).

      Note: There are three conditions that affect how you can select user analysis values. See the form help on SL40.5 or the Strategic Ledger User Guide for additional information.
    Activity

    (Optional) Select a valid activity for the cash receipt deposit. This activity will use the default setting on receipt detail lines where no activity defaults from the assigned cash receipt category.

    Process Level

    (Optional) If you defined cash receipt process levels on Cash Receipt Process Level (CB03.1), then select a valid process level associated with the deposit.

    Journal Book, Seq Nbr

    (Optional) If you use journal books, then select a valid journal book. The journal book will use the default setting on receipt detail lines where no journal book defaults from the assigned cash receipt category.

    Bank Statement

    (Optional) If the cash code requires bank statements, then select a valid bank statement number.

    Note: Before you can release the transaction, the total category distributions that you entered on Cash Receipt Entry (CB10.3) must equal the Deposit Amount on CB10.1.
  3. (Optional) Click Receipt Detail to open Cash Receipt Entry (CB10.3). Use this form to itemize a cash deposit by cash receipt category.

    You can override the default General Ledger account or assign tax information on a distribution line. Click More to open Cash Receipt Detail Option (CB10.4).

  4. To release cash receipt deposits, inquire on the cash receipt deposits that you will release on Cash Receipt Deposit (CB10.1) and select the Release special action. Run Bank Transaction Posting (CB175) to post cash receipt amounts to the General Ledger application. See Posting bank transactions.

Related reports and inquiries

Action Process
List cash receipt deposits for a cash code Use Cash Receipt Deposit Listing (CB210)