Entering and releasing a bank transaction

After the bank transactions are entered, you must then release them to update bank account balances for posting to the General Ledger. Complete these steps to enter and release a bank transaction:

  1. Access Bank Transaction Entry (CB20.1).
    Note: If the cash code requires a bank statement and you access this form from Bank Statement Detail Entry (CB06.2), then most of the fields will be filled automatically. You can add only distributions to the transaction. Any other changes to the transaction must be made on CB06.2.
  2. Use these guidelines to specify the field values:
    Cash Code

    Select a valid cash code that represents the bank account that you will transfer the transactions.

    Transaction Code

    Select a valid transaction code that represents the type of banking transaction you will enter. The transaction code determines if the value in the Amount field is a credit or a debit.

    Note: You must select a valid cash payment, bills of exchange payment, or bank service transaction code defined on Bank Transaction Definition (CB00.4).
    Transaction Number

    Specify the transaction number.

    Note: The transaction number can be user-defined; but, it must be a numeric value.
    Company

    Select a valid general ledger company number that represents the company associated with the transaction.

    Note: You must define a relationship between the company and a cash code on Company-Cash Code Relationships (CB00.3).
    Amount

    Specify the amount of the bank transaction.

    Note: This amount is in the bank account currency defined for the cash code on Cash Code (CB00.2).
    Transaction Date

    (Optional) Specify the date of the bank transaction. If you leave this field blank, then the application date is used as the default setting.

    Description

    Specify a description of the bank transaction.

    Bank Statement

    (Conditional) If the cash code requires a bank statement, then you must select a valid bank statement number.

    Journal Book, Seq number

    If you are using journal books, then you must specify or select a valid journal book.

    Reference

    (Optional) You can assign a reference value to the bank transaction.

    Post Date

    (Optional) You can specify the date you want the transaction to post to the General Ledger. If you leave this field blank, then the Transaction Date is used as the default setting.

    Input or Output

    (Optional) You can specify the input or output source of the transaction. Input transactions are Accounts Payable, and output transactions are Accounts Receivable.

    User Analysis

    There are two options available to identify the user analysis values associated with the transaction:

    • You can specify up to 103 characters to identify the user analysis values for each company in a transaction. This includes automatic comma separators between each field. For example: value1,value2,value3,value4.

    • You can use Define (F6) to open the User Analysis Entry subform. Select the user analysis values that you will include in the transaction on User Analysis Entry (SL40.5).

      Note: There are three conditions that affect how you can select user analysis values. See the form help on SL40.5 or the Strategic Ledger User Guide for additional information.
  3. Add one or more transaction distributions.
  4. (Optional) To override the default reference or description for a transaction distribution, click the asterisk to open Distribution Options (CB20.2).
  5. (Optional) To assign tax information to a transaction distribution for reporting in the Tax application, click Tax to open Tax (CB20.4).
  6. (Optional) To override the currency exchange rate for a non-base currency transaction, click Currency to open Base Currency Amount (CB20.3).
    Note: Before you can release the bank transaction, the distribution amount must equal the transaction amount on CB20.1.
  7. After the bank transactions are entered, you must then release them to update bank account balances for posting to the General Ledger. Inquire on the transaction that you will release on Bank Transaction Entry (CB20.1). Click the Release form action.
    Note: You cannot release the transaction if you accessed this form from Bank Statement Detail Entry (CB06.2). After you add the form and close it, return to CB06.2. This will release the transaction along with the other transactions in the statement when you close the bank statement on Bank Statement Close (CB191).