To enter an allocation

  1. Access Allocation (CA10.1).
  2. If you are entering a multiple line allocation, select New Allocation to access Define Allocation (CA10.2). If you are entering a single line allocation, select Single to access Allocation Detail (CA10.7). Then select New Allocation to access Define Allocation (CA10.2).
  3. On the Main tab, define the company, type, and allocation. Use the following guidelines to enter field values:
    Company

    Type or select the company number you are defining allocation detail for.

    Type

    Select the allocation type to indicate where funds will be allocated. You can choose from Actual, Current Year Budget, or Next Year Budget.

    Allocation

    Type a name that will identify the allocation and a description.

    Note: The allocation name must be unique.
    Allocation Group

    Optional. You can type or select an allocation group. Defining allocation groups and allocation codes

    Step Value

    Optional. This field determines when an allocation detail line is processed. Lower steps are processed before higher steps. Step Value

    Auto Zero Percent

    Select No if you don't want the system to zero out allocation percentages after you transfer allocations to the General Ledger system. Select Yes if you do want the system to zero out percentages.

    Contra Account

    Optional. You can use a contra account to retain the integrity of your original data. The accounting unit you type here will replace the data in the From Accounting Unit field when you run Allocation Calculation (CA110).

    If you use a contra account, it will be used for the post from detail lines in the journal entry created for interface to GL.Contra account

    You can also post to contra account(s) based on the posting option and the overrides that you choose. Uses of accounting unit and account overrides

  4. If you selected Actual in the Type field, select the Actual Type tab.
  5. Define an actual type allocation. Begin with the Journal Entry tab. Use this tab to define journal entry information such as, the number, type of journal entry, source code, and journal book.Use the following guidelines to enter field values:
    Journal Entry, Type

    Type the journal entry number you want to assign to the allocation. (This journal entry number is used when interfacing the allocations to General Ledger. You can view this number on Journal Control (GL45.1) after the allocation is interfaced.)

    Note: The journal entry number must be a unique number within the company.

    Select the type of journal entry associated with the allocation: Normal or Intercompany. If you leave this field blank, Normal defaults.

    Note: You must define intercompany relationships in Intercompany Relationships (GL25.1) before you create an intercompany allocation.
    Source

    Type or select the source code. A source code is a two character code that identifies where transactions are created within a system.

    Apply User Analysis

    Select where you want to apply the user analysis: Both Sides of the allocation, Post To Accounts, or Post From Accounts.

    When you interface, the program creates transactions in the General Ledger and Strategic Ledger applications.

    Apply Activity

    Select where you want the transaction type applied to the activity: Both Sides of the allocation, Post To Accounts, and Post From Accounts.

    When you interface, the program creates transactions in the Project Accounting and General Ledger systems.

    Base Zone

    If you use zone balancing, type or select the base zone. The zone you select in this field overrides the zone defined in Company (GL10.1). The company base zone defaults.

    Reference

    Reference is a user-defined field used to track transactions.

    Journal Book

    Type or select a journal book number. A journal book is used to group allocation transactions.

  6. Select the Valid Periods tab to define the start and ending periods you want to post transactions in, and which periods you want them processed in. Use the following guidelines to enter field values:
    Start Period Year

    Enter the beginning period and year you want to post transactions in.

    End Period Year

    Enter the ending period and year you want to post transactions in.

    Posting Day

    Select the day you want to post transactions. If you leave this field blank, the period end date defined for the company in Company (GL10.1) defaults.

    Select Periods

    The periods you want the allocation to be processed in.

  7. Select the Attributes tab to assign up to three transaction attribute values in the allocation. The transaction attributes you can select values from are defined by on Source Code (GL05.1). Use the following guidelines to enter field values:
    Source Code

    Type or select the source code. A source code is a two character code that identifies where transactions are created within a system.

    This defaults from the Journal Entry tab. If a source code is entered here, the Journal Entry Source Code value is populated with the same value.

    Apply To

    Select where you want the transaction type applied to the activity: Both Sides of the allocation, Post To Accounts, and Post From Accounts.

    When you interface, the program creates transactions in General Ledger, and if activity is populated, Project Accounting.

    Attribute Value

    Type or select up to three transaction attribute values you want to include in the allocation.

  8. If you selected Budget in the Type field on the Main tab. Select the Budget tab. Type or select the budget number you want to allocate from. This must be a valid budget in Budget (FB20).
  9. Select the Add form action to add the allocation record. The system will return you to the original Allocation form, either Allocation (CA10.1) or Allocation Detail (CA10.7).