Entering single line allocations

Once the header record is defined, you are required to create the allocation detail lines. You can do this using a speed entry form or a single line form. This procedure describes how to enter allocations using the single line form, Allocation Detail (CA10.7). Each form creates allocations the same way, they only appear different. You can also create allocations using the speed entry form. Entering multiple line allocations

To enter single line allocations, complete these steps:

Access Allocation (CA10.1).
Select Single to access Allocation Detail (CA10.7), Basic Allocation tab.
Define a single detail line for the allocation. Detail lines determine the allocation amount along with the post-to and post-from accounts. Use these guidelines to specify the field values:

Line

(Optional) You can specify or select the detail line to define allocation information for.

Specify a journal entry description for the journal entry the allocation creates. You can assign a journal entry using the New Allocation button.

Allocate From: Accounting Unit, Account, and Subaccount

Specify or select the accounting unit, account, and subaccount in which you want amounts allocated From.

Note: If you select override accounting unit information, then the program overrides this field when determining the allocated amount.

Allocate From: Posting Option

Select one of these Post From options. This is the allocation amount that is created when you post.

Consolidate creates one transaction line for the From Accounting Unit and Account fields.

Level Detail creates as many transaction lines as there are unique accounting units in the Accounting Unit override fields.

Account Detail creates as many transaction lines as there are unique accounts and subaccounts in the override information.

Full Detail creates as many transaction lines as there are unique accounting unit, account, and subaccount combinations in the override information.

Posting options

Allocate To: Company

Select the company number in which you are allocating to. If you leave this field blank, then the post-from company is used as default.

Note: If you select a company and accounting unit, then leave the Allocation Code field blank.

Allocate To: Accounting Unit

Specify or select the accounting unit in which you want amounts allocated To.

Note: If you select a post-to company and accounting unit, then leave the Allocation Code field blank.

Allocate To: Account, Sub Account

Specify or select the account, and subaccount in which you want amounts allocated To.

Note: If you select a post-to company and accounting unit, then leave the Allocation Code field blank.

Allocate To: Posting Option

Select one of these Post To options. This is the allocation amount that is created when you post.

Consolidate creates one transaction line for the To Accounting Unit and Account fields.

Level Detail creates as many transaction lines as there are unique accounting units in the Accounting Unit override fields.

Account Detail creates as many transaction lines as there are unique accounts and subaccounts in the override information.

Full Detail creates as many transaction lines as there are unique accounting unit, account, and subaccount combinations in the override information.

Posting options
Click Pool to access Allocation Pool (CA10.8). Use this form to define the source of the allocation. A source can be a pool.
Click the Driver to access Allocation Driver (CA10.9). Use this form to indicate how the allocation is split.
Access the Acct Unit Override tab to define override values for the Accounting Unit field. You can select individual accounting units, an accounting unit list, or a level group.
Access the Account Override tab to define override values for accounts. You can select a chart of accounts and summary account, an account range, an account group, a subaccount range, or a subaccount group.
Access the Miscellaneous tab to assign values to miscellaneous allocation detail, including user analysis, activity, account category, step, auto reversal, and transaction type.
Click Calculate to access Allocation Calculation (CA10.5). Use this to view an allocation detail line total amount.

Related reports and inquiries


To	Use
List allocations defined	Allocation Edit Listing (CA210)
Compare detail lines for two different types of allocations	Allocation Comparison (CA240)
List the affect of allocation transactions not interfaced on the General Ledger	Allocation Ledger (CA290)