Re-allocating and adjusting allocations

Sometimes, allocations may need to be re-allocated or adjusted. For example, all the expenses may not have been updated before posting an allocation or the allocation was not calculated properly and needs editing. These are the steps needed to re-allocate and adjust your allocations:

  1. Unrelease, then delete the General Ledger Journal Entry on Journal Control (GL45.1). See the General Ledger User Guide.
  2. If the allocation was incorrect, then this is because the GL account balances were not accurate. Before calculating the allocation, use the appropriate programs to correct the balances.
    Note: Alternatively, you can perform these steps instead.

    If the allocation was incorrect because it wasn't set up properly, then use Allocation (CA10.1) or Allocation Control (CA15.1) to Unrelease the allocation and make the appropriate changes.

  3. Unrelease the allocation. Use Allocation Control (CA15.1) and assign an override journal number.
  4. Release the allocation. Releasing allocations
  5. Calculate the allocation. Calculating allocations
  6. Interface the allocation. Interfacing actual type allocations Interfacing budget type allocations