Calculating allocations

After the allocations are released, you can calculate them. You can run the program, Allocation Calculation (CA110), as many times as needed to get the results you want.

If the results are not what you expect, then you can unrelease and maintain the allocation in Allocation (CA10.1) or Allocation Detail (CA10.7). Once you make corrections, release the allocations and rerun this program.

To calculate allocations, complete these steps:

  1. Access Allocation Calculation (CA110).
  2. Specify a job name and description.
    Note: It is important to view and edit this report before interfacing allocations. You can perform this procedure repeatedly until you get the the results that you want.
  3. Define the parameters of which allocations you want to calculate. Use these guidelines to specify the field values:
    Company

    Specify or select the company number in which you are calculating the allocations.

    Note: If you select a company, then leave the Company Group field blank.
    Company Group

    Specify or select a company group in which you are calculating the allocations. A company group represents one or more companies.

    Note: If you select a company group, then leave the Company field blank.
    Type

    (Required) Specify or select the type of allocations that you are calculating; Actual, Current Year Budget or Next Year Budget.

    Period

    (Optional) Specify or select a specific period to calculate allocations in. If you leave this field blank, then the current period is used as default value.

    Fiscal Year

    (Optional) This field displays the year you selected when you defined the allocation header information on Define Allocation (CA10.2) for the company. You can specify a different year.

    Step

    (Optional) You can calculate allocations for a specific range of step values. Specify the beginning step value and the ending step value. If you leave this field blank, then all step values are included.

    Period Budget

    (Optional) You can calculate budget type allocations in a specific period range. Specify or select the beginning period and the ending period. If you leave this field blank, then all allocations are calculated within your company.

    To Budget

    (Optional) If you selected a budget type allocation in the Type field, then select a budget number to allocate to. If you leave this field blank, then the amounts or units are allocated to the budget defined on Define Allocation (CA10.2).

    From Original Budget

    (Optional) If you selected a budget type allocation in the Type field, then indicate if its from original budget by selecting Yes or No.

    Print Report

    Select whether to print the report or not. The default setting is Yes.

    Print Option

    Select how the report is organized. These are the valid values:

    • Summary, which does not include posting options or override information

    • Detail, which includes all transaction detail line information.

    Print Blank Lines

    (Optional) Select whether to include lines with zero amounts. The default setting is No.

    Allocation

    (Optional) Specify or select a specific allocation to calculate. If you leave this field blank, then all allocations for the selected company, type, period, and fiscal year are calculated.

    Note: If you select an allocation, then leave the Allocation Group field blank.
    Allocation Group

    (Optional) Specify or select an allocation group to calculate.

    Note: If you select an allocation group, then leave the Allocation field blank.

Related reports and inquiries

To Use
To view the affect in the General Ledger accounts Allocation Ledger (CA290)
Related topics