Calculating allocations

After the allocations are released, you can calculate them. You can run the program, Allocation Calculation (CA110), as many times as required to get the results.

If the results are not what you expect, then you can unrelease and maintain the allocation in Allocation (CA10.1) or Allocation Detail (CA10.7). After you make corrections, release the allocations and rerun this program.

To calculate allocations, complete these steps:

  1. Access Allocation Calculation (CA110).
  2. Specify a job name and provide a description.
    Note: You must view and edit this report before interfacing allocations. You can perform this procedure repeatedly until you get the correct results.
  3. Define the parameters of which allocations to calculate. Specify this information:
    Company

    Specify or select the company number in which you are calculating the allocations.

    Note: If you select a company, then leave the Company Group field blank.
    Company Group

    Specify or select a company group in which you are calculating the allocations. A company group represents one or more companies.

    Note: If you select a company group, then leave the Company field blank.
    Type

    You are required to specify or select the type of allocations that you are calculating: Actual, Current Year Budget, and Next Year Budget.

    Period

    Optionally, specify or select a specific period to calculate allocations. If you leave this field blank, then the current period is used as default value.

    Fiscal Year

    Optionally, this field shows the year that you selected when you defined the allocation header information on Define Allocation (CA10.2) for the company. You can specify a different year.

    Step

    Optionally, calculate allocations for a specific range of step values. Specify the beginning step value and the ending step value. If you leave this field blank, then all step values are included.

    Period Budget

    Optionally, calculate budget type allocations in a specific period range. Specify or select the beginning period and the ending period. If you leave this field blank, then all allocations are calculated within your company.

    To Budget

    Optionally, if you selected a budget type allocation in the Type field, then select a budget number for which to allocate. If you leave this field blank, then the amounts or units are allocated to the budget defined on Define Allocation (CA10.2).

    From Original Budget

    Optionally, if you selected a budget type allocation in the Type field, then indicate if its from the original budget by selecting Yes or No.

    Print Report

    Select whether to print the report or not. The setting is set to Yes by default.

    Print Option

    Select how the report is organized. These values are the valid:

    • Summary, which does not include posting options or override information.
    • Detail, which includes all transaction detail line information.
    Print Blank Lines

    Optionally, select whether to include lines with zero amounts. The setting is set to No by default.

    Allocation

    Optionally, specify or select a specific allocation to calculate. If you leave this field blank, then all allocations for the selected company, type, period, and fiscal year are calculated.

    Note: If you select an allocation, then leave the Allocation Group field blank.
    Allocation Group

    Optionally, specify or select an allocation group to calculate.

    Note: If you select an allocation group, then leave the Allocation field blank.
    You can use Allocation Ledger (CA290) to view the effect in the General Ledger accounts.
  4. Click Submit.
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