Basic allocation cycle
This diagram shows the basic procedural cycle in entering allocations, calculating allocations, and posting allocations to the general ledger or budgets:
This table shows the different allocations and their descriptions:
| Allocation | Description |
|---|---|
| Allocation groups | Allocation groups are a group of allocations that are used for processing. For example, monthly allocations, such as, rent or utilities. They are stored within an allocation and are specific to a company or company group. During allocation entry, you can assign an allocation group. |
| Allocation codes | Allocation codes are used to allocate to multiple accounting units or companies. The amount that is allocated is based on fixed statistical values that are defined on this form. |
| Total names | Total names are used to obtain account and accounting unit balances for use in compute statements or ratios. You can define a total name to identify any combination of accounting unit, account or subaccount balances for a company, company group, level group, accounting unit list, or total range as if they were one amount. |
| Compute statements | Compute statements are mathematical equations consisting of Lawson data dictionary names, total names, operation symbols or numeric values from which you can create customized calculation formulas. You can use compute statements in Project Accounting, Lease Management, Report Writer, Allocations, Budgeting, and ratio analysis. |
| Enter allocations | Allocation entry is the core of the Allocations application. This process allows you to enter and maintain allocation detail information. Detail lines determine the allocation amount source along with the driver, post-to, and post-from accounts.
See Allocation entry. |
| Allocation control | Use allocation control to view all allocations and their status. You can also use allocation control to back post and mass release or unrelease allocations. |
| Calculate allocations | Calculation of allocations is done on released allocations as part of the month end processing. You must calculate allocations before you can interface them into the General Ledger or Budgeting applications. You can calculate an allocation more than once. |
| Interface actual type allocations | If you have an actual type allocation, you can interface the allocations to create the allocation journal entries that are interfaced in the General Ledger application. Use Journal Posting (GL190) to post the allocations. |
| Interface budget type allocations | If you have a budget type allocation, you can interface budget allocations to create the budget allocation entries that are interfaced in the Budget application. |
| Reports and listings | Use the various reports and listings to review and maintain your allocations.
See Reports and listings. |