Backing Out Billing and Revenue Transactions

You may need to back out billing and revenue transactions at the activity level if you are reorganizing activities or correcting a setup error after Invoice Calculation (BR120) and Revenue Calculation (BR130) have been run for an activity. Billing and Revenue Backout (BR140) creates a credit memo to cancel billing, reverses revenue, and creates AC and GL entries to reflect that the billing and revenue were reversed for the activity.

If BR140 is run for a Contract activity that is also an award activity with cost share information (defined on GM01.2), and invoicing has occurred, BR140 will clear the cost share invoice and amount fields for the activity. If the eligible billing amounts are later re-billed, the cost share amounts are recalculated at that time, and will print on the new custom invoice as a current cost share amount rather than a life amount.

Backing out billing and revenue transactions

Access Billing and Revenue Backout (BR140).
To update billing and revenue history for the activities, use the following guidelines to enter field values:

Activity Group List, Activity Group, Activities, or Activity List

Type or select the activity group list, activity group, up to six activities, or activity list for which you want to backout billing or revenue.

Posting Date

Type the posting date for the AC and GL entry created when billing and revenue transactions are reversed.

Revenue Acct Cat Group

Type or select the revenue account category group for the revenue transactions to be backed out. Only revenue transactions for the account categories associated with this account category group will be reversed.

Reason Code

Type or select a reason code which indicates why billing is cancelled or revenue is reversed.

Reorg Flag

Select Yes if you are running Billing and Revenue Backout (BR140) in conjunction with Level Reorganization (AC120). Select No if AC120 is not also being run. If you select Yes, you can not complete further processing until you run AC120. The default is No.

Update

Select Yes to reverse billing and revenue transactions for the selected activities. Select No to run Billing and Revenue Backout (BR140) in report only mode. The default is No.

Follow-up Tasks

If you need to recreate billing and revenue transactions, complete the following steps:

Run Billing and Revenue Recalculation (BR190) to recalculate billing and revenue amounts, if necessary. For example, if you backed out billing and revenue transactions because an account category changed from not billable to billable, you must run BR190 to recalculate billing and revenue amounts.
Run Invoice Calculation (BR120) and Revenue Calculation (BR130) to create billing and revenue transactions.