Cancelling a Product Invoice

Product Invoice Cancellation (BR56.1) reverses out all product contract invoices for contracts billed by Product Invoicing (BR151). Because the sales tax for a product invoice is always printed on a separate invoice, all invoices generated for a product must be cancelled together. When invoices are cancelled, a credit memo is created for each cancelled invoice. A credit memo is sent to Accounts Receivable using the invoice number as the cross-reference number and the invoice type as the cross-reference type.

To cancel a product invoice

  1. Access Product Invoice Cancellation (BR56.1).
  2. Select the product contract for which you want to cancel invoices and select the Inquire form action. The invoices for the selected product are displayed on the Main tab.
    PO Nbr Interface

    Select whether to generate the invoice cancel using WBS Invoice Number (1) or Customer PO Number (2). The default is WBS Invoice Number.

    Note: The WBS is a sequential invoice number for the invoice group which is maintained on the activity (AC10). This is used by Government contractors to keep invoices sequentially numbered when billing different posting activities separately within a contract.
    Reason Code

    Type or select a reason code indicating why the product invoices for a contract are being reversed.

  3. On the Dates tab, use the following guidelines to enter field values:
    Invoice Date

    Type the invoice date to be used for the credit memo that will be created when this program runs. This defaults to the system date but can be overridden.

    Posting Date

    Type the posting date for transactions that will be created when this program runs. This defaults to the system date but can be overridden.

  4. On the Output Options tab, use the following guidelines to enter field values:
    Invoice Comments

    Select whether or not to include comments on the credit memo that is created when this program runs. Select Yes (Y) or No (N). The default is No.

    Invoice Register

    Select whether or not an invoice register of transaction is printed when invoices are cancelled. Select Yes (Y) or No (N). The default is No.

  5. Select the Delete form action to cancel the product invoices.