Posting Accounting Unit Balances

Accounting unit posting lets you update transactions awaiting posting to General Ledger accounting unit balances at any time after you have posted activity transactions. Create accounting unit balances by activity if you want to recognize revenue and create revenue journal entries that post back to the General Ledger accounting unit where the expense originated, or if you want to report cost amounts and units by accounting unit with an activity.

This procedure describes how to create accounting unit balances.

Note: Accounting unit and resource balances are not available for reports, inquiries or the activity data mart until you run Accounting Unit Balance Post (AC191) or run Activity Posting (AC190) with the Post Acct Unit Balances field set to Yes.

Before you can create accounting unit balances, you must post your activity transactions.

Note: You can run AC191 concurrently with AC190, AC130, and AC131.

To post accounting unit balances

  1. Access Accounting Unit Balance Post (AC191).
  2. Use the Activity tab to select transactions for posting. Use the following guidelines to enter field values:
    Activity Group List, Activity Group, Activities, or Activity List

    Select the activities to post transactions for. You can select by activity group list, activity group, activity, or activity list.

    Transaction Level Type

    Select the activity level to process transactions for:

    • To process transactions for posting activities, select P.

    • If you use Billing and Revenue Management, you can process billing and revenue recognition transactions exclusively for contract activities. To process transactions for contract activities only, select C.

    • To process transactions for both posting and contract activities, select B.

    Update

    Select whether you want to update accounting unit balances from transactions. Select Yes to update. Select No to print the report without updating transactions.

  3. Use the Output Options tab to define output preferences for the resulting report. Use the following guidelines to enter field values:
    Post Through Date

    You can select transactions by date. Transactions with posting dates on or earlier than the date you enter are eligible for update. If you leave this field blank, no date selection filters are applied.

    Note: Transaction posting dates determine the periods and years to which accounting unit and resource balances are posted. The period and year is determined by the calendar assigned to the activity group associated with the activity in each transaction.
    Beginning and End Balances

    Select whether to print beginning and ending activity balances.balances.

    Summarize Report

    Select whether the report should include summary or detail level information.

    Page Break

    Select where page breaks should occur. Valid values are: G (Activity Group), A (Activity), C (Account Category), U (Accounting Unit), or N (None).

    Report Currency

    Select the currency in which amounts are to appear on the report. Valid values are:

    Base Currency, Report 1 Currency, Report 2 Currency, All currencies (base, report 1, and report 2)

    Report Style

    Select the style of report to be generated. Valid values are:

    • Standard: shows amounts in base currency

    • Inline: shows the transaction currency and the currencies selected in the Report Currency field (base, report 1, report 2) on the same report

    • Separate: creates separate reports for transaction currency and the selected currencies (base, report 1, report 2)

    • Both: generates both inline and separate reports

Related Reports and Inquiries

To Use
View accounting unit balances for activities online or batch report

Activity Acct Unit Analysis (AC94.1)

Activity Accounting Unit Analysis (AC494)