Defining a Product List

Access Product List Maintenance (BR50.1).

Select "New List" to transfer to Define Product List (BR50.3).

Use the following guidelines to enter field values:

Product List: Type a unique identifier and description for the product list you are creating.
Currency: Type a currency code for the product list you are creating. This code cannot be changed for this list once the product list has been added to any product contract.

Select the Add form action to create the new product list.

You are automatically transferred back to Product List Maintenance (BR50.1) where you can add products to your product list. Use the following guidelines to enter field values:

Product: Type or select the name of the product for the product list.
Version: Type or select the version of the product being added to the product list.
Description: Type the description of the product.
Status: Select the status of the product, either Active or Inactive.

Note: Only products with an Active status can later be added to a product contract.

Select the Add form action to add the item(s) to the product list.

On the Additional Information tab, you can define more information about each of the current products. Use the following guidelines to enter field values:

Maint: Select whether or not your company charges maintenance costs for this product. This defaults to Yes, but can be overridden for a specific contract.
Maint Basis: Select what basis is used for maintenance charges, either list or net. The default is list. This can be overridden for a specific maintenance schedule.
Cost Basis: Select what basis is used for the product cost to your company for products whose cost of goods sold is based on a percentage of the price. Valid values are list price or net price. The default is list, but can be overridden for a specific product.
Decommission Date: Type the date after which a product can no longer be billed for maintenance for this version.

Select the Change form action to update the product information.

Select Accounts to access Product List Accounts (BR50.2) to define specific Revenue, COGS Liability, COGS Expense, Billed and Unbilled accounts for the current product. You can enter accounts on the Product, Free Maintenance, and/or Billed Maintenance tabs, or on the Default tab. Any information on the Default tab is overridden by accounts listed on the other tabs. If you enter information on the Default tab, you are not required to enter information on the remaining tabs.

Note: Accounts entered on the Product tab are used on Product Contract (BR51.1). Accounts entered on the Free Maintenance tab are used on free maintenance schedules created by Product Contract (BR51.1) and Maintenance Schedule (BR52.1). Accounts entered on the Billed Maintenance tab are used for renewal of billable maintenance on Maintenance Schedule (BR52.1).

Use the following guidelines to enter field values:

Account Category: Select or type an account category to be used for Revenue, COGS Liability, COGS Expense, Billed or Unbilled amounts for this product.
GL Code: Select the specific GL Code (company, accounting unit, and account combination) to be used for Revenue, COGS Liability, COGS Expense, Billed or Unbilled amounts for this product. If a GL Code is selected, leave the account field blank.

Note: GL Codes are defined on GL Code (AC04.1).
Account: Select a specific account and subaccount to be used for Revenue, COGS Liability, COGS Expense, Billed or Unbilled amounts for this product. If an Account is selected, leave the GL Code field blank.

Select the Change form action to update the account information.

Click the Price button to access Product Price Detail (BR50.5) to specify price information for the current product and version.

Effective Date: Type the effective date for the price you are defining for this product and version.
Max Users: Type the maximum number of users to which this price line applies. This field is a range field with a minimum and a maximum. Only the maximum value is displayed. The first range, the minimum value is zero. On subsequent records the minimum will be automatically assigned by adding one to the max value of the previous record.

Note: On the last price line, set a number of Max Users that is not likely to be exceeded.
Base Price: Type the base price of the product. This is the minimum or starting price for the product for this range of users.
Price Per Concurrent User: Type the price amount added for each additional user. This amount is added to the base price.
Base Increment Nbr Users: Type the number of users that must be added to increment the base price by the amount in Base Increment Price. If a number is entered in this field, the Base Increment Price field must also be completed.
Base Increment Price: Type the price amount to add to the base price if the number of users in Base Increment Nbr Users is added. If an amount is entered in this field, the Base Increment Nbr Users field must also be completed.

Select the Change form action to update the product's price information.

Click the Cost button to access Product Cost Detail (BR50.4) to specify cost information for the current product and version. This form is only used for product costing and is used to identify the costs related to providing the product to the client.

Effective Date: Type the effective date for the costs you are defining for this product and version.
Max Users: Type the maximum number of users to which the costs on this line apply. This field is a range field with a minimum and a maximum. Only the maximum value is displayed. The first range, the minimum value is zero. On subsequent records the minimum will be automatically assigned by adding one to the max value of the previous record.
Cost Pct: Type the percent of the list or net price that is the cost of goods sold.

Note: The Cost Percent cannot be applied with any other amount. If a percent is entered on this field, the remaining fields in the line must be blank.
Base Cost: Type the base cost of the product. This is the minimum or starting cost amount for the product for this range of users.
Cost Per Concurrent User: Type the cost amount added for each additional user. This cost is added to the base cost.
Base Increment Nbr Users: Type the number of users that must be added to increment the base cost by the amount in Base Increment Cost. If a number is entered in this field, the Base Increment Price field must also be completed.
Base Increment Cost: Type the cost amount to add to the base cost if the number of users in Base Increment Nbr Users is added. If an amount is entered in this field, the Base Increment Nbr Users field must also be completed.

Select the Change form action to update the product's cost information.

Defining a Product List

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