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Billing and Revenue Management User Guide
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Billing and Revenue Management overview
Billing and Revenue Management process flow
Application Setup
Billing and Revenue Management: A Big Picture
Association of Billing and Revenue Management with other applications
Setting up structures: overview
Application setup overview
Project Accounting setup overview
Project Accounting setup
Billing and Revenue Management Structure Setup
Creating Attachments in Billing and Revenue Management
Setting up activity groups
Concepts in this chapter
What is an Activity Group?
Calendar
Activity group levels
Account edits
Accounting unit balances
Resource balances
Use of currencies in Project Accounting and in Billing and Revenue Management (AC/BR)
Using Setup Templates for Activity Groups and Activities
Procedures in this chapter
Defining a calendar (AC/BR)
Defining an activity group
Defining activity group templates
Setting up activities
Concepts in this chapter
What Is an Activity?
What Is an Activity Status Code?
What is a Level Address?
Level Addressing Rules
Considerations for Level Addressing
Period of performance
How Can I Include Multiple Activities on One Invoice?
How Can I Include Activities From Multiple Contracts on One Invoice?
Procedures in this chapter
Defining activity status codes (AC/BR)
Defining an Invoice Group
Defining an activity
***
Related reports and inquiries
Defining activity templates
Defining an Activity with a Template
Defining multiple activities
Assigning a location to an activity (AC/BR)
Defining period of performance (AC/BR/GM)
Defining a period of performance template (AC/BR/GM)
Setting up account categories
Concepts in this chapter
Account categories (AC/BR)
Considerations in defining account categories
Account category types
Account category examples
Summary account categories
Detail account categories
Account category structure
Considerations for assigning account categories
General Ledger account assignments
Error Suspense account category
Account category groups
What Are General Ledger Codes?
What are Contract Category Groups?
Procedures in this chapter
Defining account categories (AC/BR/GM)
Follow-up tasks
Related reports and inquiries
Defining an account category structure (AC/BR/GM)
Related reports and inquiries
Follow-up tasks
Overriding account category assignments (AC/BR/GM)
Using Mass Add/Change
Related reports and inquiries
Assigning General Ledger accounts
Or group example
Related reports and inquiries
Defining account category groups
Optional follow-up task
Related reports and inquiries
Defining Contract Category Groups
Optional Follow-up Tasks
Related Reports
Defining General Ledger Codes
Setting up attributes
Concepts in this chapter
Attribute Matrix (AC/BR/GB)
Attribute
Element
Uses of attributes (AC/BR/GB)
What is a List?
Using Lists
Automatic Lists
Automatic List Example
Manual Lists
Attribute template (AC/BR)
Example
Attribute value effective date template
Attribute view (AC/BR)
Procedures in this chapter
Loading Lawson-defined attributes (SCM/FIN)
Defining an attribute
***
Related reports and inquiries
Assigning attribute values to an activity (AC/BR)
Related reports and inquiries
Options for assigning attribute values
Assigning attribute values to an activity group (AC/BR)
Assigning attribute values to an account category
Defining attribute templates (AC/BR/GB)
Defining an attribute value effective date template (AC/BR/GB)
Defining an activity attribute value effective date template
Defining an automatic list (AC/BR/GB)
Optional procedure for creating an automatic list
Related reports and inquiries
Or group logic tables
Defining a manual list
Optional procedure for creating a manual list
Related reports and inquiries
Defining an attribute view (AC/BR)
Optional procedure for creating an attribute view
Related reports and inquiries
Interfacing activity attributes (AC/BR)
Interfacing valid attribute value ranges to Attribute Matrix (AC/BR)
Setting up transaction attributes
Concepts in this chapter
What is a Transaction Attribute?
Procedure in this chapter
Defining a Transaction Attribute
Setting up resources
Concepts in this chapter
Resource (AC/BR)
When to assign resources (AC/BR)
Resource rates (AC/BR)
Roles (AC/BR)
Defaults of General Ledger information in Project Accounting transactions (AC/BR)
Procedures in this chapter
Procedure Relationship: Setting Up Resources
Defining resource codes (AC/BR)
Defining units of measure (AC/BR)
Defining roles (AC/BR)
Defining resource rates (AC/BR)
Assigning resources to activities (AC/BR)
Follow-up tasks
Related reports and inquiries
Defining resource rates by activity
Interfacing Resource Assignments
Setting up customer templates
Concepts in this chapter
Using Setup Templates for Customers
Procedure in this chapter
Defining Customer Templates
Setting up burdens
Concepts in this chapter
Burdens (AC/BR/GM)
Source transaction (AC/BR/GM)
Burden code (AC/GM/BR)
Burden pools (AC/BR/GM)
Burden transaction (AC/BR/GM)
Burden processing (AC/BR/GM) summary
Burden offset entries (AC/BR/GM)
Burden steps (AC/BR/GM) process
Procedures in this chapter
Defining a burden code (AC/BR/GM)
Defining a burden type (AC/BR/GM)
Defining burden pool drivers
Defining a burden rate (AC/BR/GM)
Assigning burden codes (AC/BR/GM)
Recalculating burdens (AC/BR/GM)
Recalculating Burdens After a Structure Change
Setting up revenue recognition
Concepts in this chapter
What is Cost Plus Revenue Recognition?
What is Accrual Revenue Recognition?
What is Percentage of Completion Revenue Recognition?
Revenue Calculation
Method A, Segmented (Posting Level)
Method A, Nonsegmented
Method B, Segmented
Method B, Nonsegmented
Method A, Posting/Account Category/Segmented
Method A, Contract/Account Category/Nonsegmented
Method B, Posting/Account Category/Segmented
Method B, Contract/Account Category/Nonsegmented
What is Milestone Revenue Recognition?
Usage
Example
What is User-Defined Revenue Recognition?
Setting up contracts
Concepts in this chapter
What is a GL Code?
What is a Journal Code?
Why Set Up Customer Invoice Options?
What are Contract Parameters?
How Do I Use Multiple Currencies?
Procedures in this chapter
Defining a GL Code
Defining a Journal Code
Defining service locations
Defining Jurisdiction Codes
Follow-up Tasks
Related Reports and Inquiries
Defining customer invoice options
Defining contract parameters
***
Related reports and inquiries
Defining Activity Milestones
Overriding Posting Accounts for Account Categories
Defining Attribute Values for Contracts
Defining Additional Contacts for Contracts
Modifying Additional Information for a Contract
Entering a Contract Change Order
Setting up billing
Concepts in this chapter
What Billing Methods are Available?
Where do I Set Up Billing Methods?
What are Billing Parameters?
What is Cost Plus Billing?
How is Billing Category Assignment Used With Cost Plus Billing?
What is Pass Thru Billing?
What is Time and Materials Billing?
How are Labor Billing Rates Defined for Time and Materials?
What is a Labor Rate Table?
How are Resource Rates Determined?
What is Milestone Billing?
Example
Usage
Example
What is Units of Production Billing?
Units of Measure
What is User-Defined Billing?
Procedures in this chapter
Completing Prerequisite Setup for Billing
Defining Billing Parameters and Detail
***
Assigning a Billing Category
Defining a resource rate
Defining a billing category rate table
Defining Activity Milestones
Defining a Units of Production Rate Table
Creating a billing routine in user-defined library
Setting up ceilings
Concepts in this chapter
What is a Ceiling?
What is a Tolerance?
At What Levels Can Ceilings Be Set?
How are Ceilings used in Billing?
Use of ceilings in revenue recognition
Procedures in this chapter
Defining a ceiling and tolerance at the contract level
Defining a Ceiling and Tolerance at the Activity Level
Defining a Ceiling and Tolerance at the Account Category Level
Defining a ceiling and tolerance at the billing category level
Follow-up tasks
Related reports and inquiries
Setting up fees
Concept in this chapter
What are Fees?
Example 1
Example 2
Procedures in this chapter
Defining Fee Codes
Follow-up Tasks
Related Reports and Inquiries
Assigning a Fee to a Contract
Follow-up Tasks
Related Reports and Inquiries
Defining Fee Billing Retention
Setting up retainers
Concept in this chapter
What is a Retainer?
Procedures in this chapter
Defining a retainer
Setting up retention
Concept in this chapter
What is Bill Retention?
Procedure in this chapter
Defining Retention
Other Related Procedures
Related Reports and Inquiries
Processing billing
Concepts in this chapter
Where is Billing Calculated?
What Happens When I Run Invoice Calculation or Single Invoice Calculation?
Using Single Invoice Calculation
Transferring Unbilled Transactions To a Different Activity and Account Category
Available options for editing calculated billing amounts
How Can Invoice Edit be Used to Adjust an Invoice?
What is an Invoice with Prorated Adjustments?
Calculation of Prorated Adjustments
Maintaining Individual Invoices Through Invoice Control
What Happens When I Cancel an Invoice?
How Do I Back Out Billing and Revenue Transactions?
How Can I Purge Invoices?
Procedures in this chapter
Posting transactions
Changing Manual Milestone Status
Calculating Percent Complete
Transferring Transactions to a Different Activity
Calculating Invoice Amounts
Calculating Invoice Amounts for a Single Customer
Creating an Invoice
Editing an invoice
Follow-up tasks
Related reports and inquiries
Related reports and inquiries
Editing an Invoice to Prorate Adjustments
Viewing and Deleting Invoices with Prorated Adjustments
Releasing Unbilled Retention Amounts
Putting transactions on hold
Adjusting Billing Amounts At the Transaction Level
Processing Individual Invoices
Related Tasks
Related Reports and Inquiries
Recalculating Billing and Revenue Amounts After Posting
Backing Out Billing and Revenue Transactions
Purging Invoices
Interfacing Records to Accounts Receivable
Processing revenue
Concepts in this chapter
What is Revenue Recognition?
Occurrences during revenue processing
What is Revenue Realization?
What Options are Available for Editing Calculated Revenue Amounts?
About adjust revenue amounts
Procedures in this chapter
Changing Activity Status
Posting Transactions
Follow-up Tasks
Related Reports and Inquiries
Posting Accounting Unit Balances
Calculating Contract Percent Complete
Calculating Contract Percent Complete for Multiple Activities
Calculating Revenue
***
Related Reports and Inquiries
Putting transactions on hold
Putting transactions related to one activity on hold
Putting transactions from multiple activities on hold
Follow-up tasks
Updating Revenue with Revenue Realization
Adjusting Revenue Amounts At the Transaction Level
Making Contract Level Adjustments
Adjusting Revenue Amounts
Product contract billing and revenue
Concepts in this chapter
What is Product and Maintenance Billing and Revenue?
What is a Product List?
What is a Product Contract?
Billing Tax Amounts
What is Deferred Revenue?
Interfacing Product Contracts
Procedures in this chapter
Defining a Product List
Defining Product Contract Parameters
Defining a Location
Defining a Contract Status
Defining Comment Types
Defining a Product Contract
Followup Tasks
Related Reports and Listings
Defining a Deferred Revenue Schedule
Defining Product Billing Milestones
Defining Cost of Goods Sold Information for a Product Contract
Defining Product Tax Relationships
Calculating Product Invoice Amounts
Adjusting Revenue Amounts Before Revenue Recognition
Calculating Product Contract Revenue
Cancelling a Product Invoice
How Do I Interface Product Contracts?
Product maintenance billing and revenue
Concepts in this chapter
What is a Maintenance Schedule?
How Do I Renew a Maintenance Schedule?
Procedures in this chapter
Defining a Customer Renew Date
Defining a Maintenance Schedule
Followup Tasks
Related Reports and Listings
Changing Maintenance Schedule Amounts
Defining Product Accounts
Defining a Maintenance Revenue Schedule
Generating Pro Forma Maintenance Invoices
Calculating Maintenance Invoice Amounts
Calculating Maintenance Revenue
Cancelling a Maintenance Invoice
Renewing a Product Maintenance Schedule
Renewing Multiple Product Maintenance Schedules
Renewing Maintenance Schedules Using a Batch Program
Accessing data online
Concepts in this chapter
What is a Drill Around Feature?
Online analysis (AC/BR)
Procedures in this chapter
Selecting Data for Balance Inquiries
Viewing Activity Balances
Viewing Account Category Balances
Analyzing Transactions - Billable Amounts
Analyzing Transactions
Viewing Contract Modifications
Accessing data reports
Profit and Loss Statement (AC473)
Billing Listing (BR200)
Retainer Listing (BR202)
Billing Rate Listing (BR203)
Burden Billing Rate Listing (BR204)
Milestone Listing (BR205)
Invoice Group Listing (BR206)
Reason Code Listing (BR208)
Jurisdiction Code Listing (BR209)
Contract Listing (BR210)
Activity Customer Listing (BR211)
Contract Modification Listing (BR212)
Fee Code Listing (BR215)
Service Location Listing (BR216)
Bill To Group Listing (BR217)
Invoice Audit Listing (BR220)
Contract Status Listing (BR230)
Invoice Control Listing (BR245)
Product List Listing (BR250)
Product Contract Listing (BR251)
Maintenance Schedule Listing (BR252)
Deferred Revenue Listing (BR253)
Product Milestone Listing (BR254)
Percent of Completion Report (BR265)
Invoice History (BR400)
Milestone Analysis (BR405)
Billing Invoice Report (BR420)
Contract Change Order History Report (BR422)
Revenue History (BR430)
Activity Aging (BR450)
Fee Code Recalculation (BR515)
Fee Code Rebuild (BR516)
Billing Import (BR521)
Revenue Import (BR530)
Applied Balance Rebuild (BR580)
Billing and Revenue audits
Setting up audit tracking
Billing and Revenue Audit Analysis (BR88.1)
Contract Audit Report (BR288)
Contract Audit Analysis Purge (BR305)
Journal entries
Bill in Advance of Revenue Recognition
Recognize Revenue in Advance of Billing With Pass Thru
Billing and Revenue Recognition With Retainers
Billing and Revenue Recognition With Retention
Recognize Revenue in Excess of Billings
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