Adjusting Revenue Amounts At the Transaction Level

You can view and adjust revenue transactions on Revenue Billing Adjustment (BR40.1). When you adjust revenue amounts, you can put transactions on hold, write transactions up or down for billing, or transfer transactions from one activity to another. This procedure describes how to adjust transactions when revenue has been recognized.

Note: After you calculate activity revenue, use the report to check revenue balances. If you need to adjust revenue amounts based on the following procedure, you will need run BR130 again to update activities with the new revenue calculations. Run Activity Posting (AC190) and Accounting Unit Balance Post (AC191) or run Activity Posting (AC190) with the Post Acct Unit Balances field set to Yes to post transactions for revenue recognition.
Procedure flow: Adjusting revenue amounts

To adjust revenue amounts for a transaction

  1. Access Revenue Billing Adjustment (BR40.1).

    In the FC field, select the line action you want to perform. You can put transactions on hold, write transaction amounts up or down, or transfer transactions from one activity to another.

  2. Type or select an activity for which to make a revenue adjustment and use the inquire form action to see the transactions.
  3. To narrow the number of transactions displayed, select the Filter button to access Filter (BR40.2). You can view transactions by account category, system code, source code, resource, billed field, revenue field, and date range. Use the following guidelines to enter field values:
    Account Category System / Source / Resource / Revenue

    You can select an account category, a system code, a source code, a resource, or a revenue value to narrow your revenue information for adjustment.

    Date Range

    Type a beginning and ending date range for a date range to narrow your revenue information for adjustment.

  4. To transfer a transaction from one activity to another or to transfer a portion of a transaction to another activity, click the Transfer button. Use the following guidelines to enter field values on Transfer (BR40.3):
    Reason Code

    Type or select a reason code which describes why the transaction is being transferred.

    Note: You can define a reason code on Reason Codes (BR08.1).
    Transfer To

    Type the amount to transfer. If you leave this field blank, the transfer-from value defaults.

    This amount can not be greater than the Transfer From amount.

    If the Transfer From Amount is a credit, this amount must also be a credit. If the Transfer From Amount is a debit, this amount must also be a debit.

    Activity

    Type or select the activity to transfer the transaction to. If you leave this field blank, the transfer-from value defaults.

    Account Category

    Type or select the account category to transfer the transaction to. If you leave this field blank, the transfer-from value defaults.

    Resource Type

    Type or select the resource type to transfer the transaction to. If you leave this field blank, the transfer-from value defaults. Valid values are: Equipment (Q), Person (P), Employee (E), Vendor (V), or Asset (A).

    Resource Company

    Type or select the company for the resource. The resource company can be a GL, HR or AP company. Select the company that matches the resource type. For example, if Employee is the resource type, the resource company should be selected from the HR Company list.

    Resource

    Type or select the resource to transfer the transaction to. If you leave this field blank, the transfer-from value defaults.

    Units

    Type the units to transfer. If you leave this field blank, the transfer-from value defaults. If the Transfer From Units is a credit, this field must also be a credit. If the Transfer From Units is a debit, this field must also be debit.

    Unit of Measure

    Type or select the units of measure to transfer. If you leave this field blank, the transfer-from value defaults.

    Billable Amount

    Type the billable amount for the transaction. It is assumed that this amount is entered in the contract currency for the Transfer To activity's contract.

  5. To write up or write down transaction amounts, units, or rates, click the Write Up, Down button. Use the following guidelines to enter field values on Write Up, Down (BR40.4):
    Account Category

    Type or select the account category for the transaction you want to change.

    Reason Code

    Type or select a reason code which describes why the transaction is being adjusted. Reason codes are defined on Reason Codes (BR08.1).

    New Amount

    Type the new amount for the transaction. A new unposted activity transaction for the value of the adjustment is created. The transaction will be posted the next time Activity Posting (AC190) is run.

    Note: The value you type here will affect the cost, bill, and revenue amounts for the transaction.
    Standard Rate

    Type the new rate for the adjusted transaction.

    Amount

    Type the new amount for the adjusted transaction.

    Units

    Type the new units for the adjusted transaction.

    Billable Rate

    Type the new billing rate for the adjusted transaction.

    Amount

    Type the new billable amount for the adjusted transaction.

    Units

    Type the new billable units for the adjusted transaction.

Follow-up Tasks

  • After making adjustments to your revenue amounts, run Revenue Calculation (BR130) to update activities with the new revenue calculations.

  • Run Activity Posting (AC190) and Accounting Unit Balance Post (AC191) or run Activity Posting (AC190) with the Post Acct Unit Balances field set to Yes. to post transactions for revenue recognition.