Overriding General Ledger Accounts

This procedure outlines those tasks to override the general ledger accounts on deductions and pay codes for an employee group.

Note: It is recommended that you review Payroll general ledger defaulting before using this feature.

The application uses the deductions and pay codes assigned to a plan to determine which general ledger accounts are used to post transactions for the plan. You can override the general ledger accounts for the plan.

If you override general ledger accounts, the Infor Payroll application uses the general ledger accounts from this form when deductions are created in Employee Deduction (PR14.1) or standard time records are created in Standard Time Record (PR30.1).

Note: If you access General Ledger Overrides (BN20.1) through the Override button on BN15.1 after inquiring on the plan, the company, plan type, and plan fields are populated and the plan's deduction and pay codes are listed.

To override general ledger accounts

  1. Access General Ledger Overrides (BN20.1).
  2. Select the company.
  3. Complete the form using the following guidelines:
    Benefit Type

    Select the type of plan for which you want to override general ledger accounts.

    For example, if you want to override general ledger accounts for the deductions and pay codes of an employee life plan, select EL.

    Plan

    Select the plan you want.

    Start Date

    Type the start date of this general ledger override table.

    You can vary general ledger override tables by start date. This allows you to define unique general ledger overrides for different periods. If the general ledger overrides change, add a new record for the new general ledger overrides.

    Employee Group

    Select the employee group for which you want to override general ledger accounts.

    If you are defining general ledger overrides that are unique to a particular group of employees, select this employee group for which this override record applies. If you leave this field blank, the application uses this override record for employees who do not meet the criteria for a specific employee group override record.

    Note:  If you define general ledger overrides by employee group, make sure employee groups are defined such that an employee can be a member of only one group at a time. If an employee belongs to more than one group for which overrides have been defined, benefit entry programs and benefit update reports show the situation as an error.
  4. Inquire to display the deduction and pay codes relative to this plan.
  5. Select the distribution company, expense, and accrual accounts that should override the default values for the desired deduction or pay code. If you leave Exp CO or Exp Account Unit blank and select only an expense account, the Infor Payroll application uses the normal defaulting defined for distribution company accounting units.
  6. Select the Add form function.

Related Reports and Inquiries

To Use
List all BN plan information Plan Parameter Listing (BN215)