Updating Enrollment for Frequency Table Changes

This procedure outlines the tasks to update employee deductions when a frequency table assigned to a benefit plan or flex plan changes. You can also use this procedure if you assign a different frequency table to a benefit plan.

Note: Update employee deductions and standard time records before you run the next payroll cycle. If changes have occurred, Earnings and Deductions Calculation (PR140) prompts you to update employee benefits.

To update enrollment for frequency table changes

  1. Access Frequency Table Update (BN104).
  2. Type the name of the job in the Job Name field.
  3. Type the Job Description. The job description helps you identify a batch job by providing additional information.
  4. Complete the Parameters section using the following guidelines:
    Company

    Select the company.

    Flex Plan

    If you want to update a flex plan, select the flex plan.

    Plan Type

    Type an X next to the type of benefits you want to update.

    If you did not select a flex plan, you must select at least one benefit type. If you selected a flex plan, do not select a plan type.

    Benefit types are:

    • HL = Health

    • DN = Dental

    • DI = Disability

    • EL = Employee Life

    • DL = Dependent Life

    • DC = Defined Contribution

    • DB = Defined Benefit

    • VA = Vacation Buy or Sell

    • RS = Spending Account

    • SB = Savings Bond

    • SP = Stock Purchase

    Plan

    Select a benefit plan for which you want to update employee deductions.

    If you leave all the Plan fields blank, the report includes all plans of the benefit types that you selected in the Benefit Type fields.

    As of Date

    Type the date the application will use to determine which benefits to update. Only enrollments in effect on this date will be updated. If a benefit has a stop date equal to or earlier than this date, it will not be updated.

    Employee Sequence

    If you select employee in the Report Sequence field, select how you want employees sorted; either alphanumeric (employee name) or numeric (employee number).

    Update

    Select either Update or Report Only.

    If you select Report Only, the application lists employee benefits to be updated.

    If you select Update, the application updates employee deductions and time records and lists all updated benefits.

    First run this form in Report Only to review the updated benefits. Then run this report as Update.

  5. Select the Add function.
  6. Submit the report.

Related Reports and Inquiries

To Use
View records requiring updating Benefit Status Report (BN220)