Adding a Second Occurrence or Tracking COBRA Dates

If a COBRA participant who is already defined on COBRA Participant (BN70.1), has benefits, and experiences another qualifying event, define the second occurrence and change the stop date of each of the COBRA participant's benefits. Or use BN70.1 to view and update COBRA-related dates.

To add a second occurrence or track COBRA dates

  1. Access Participant Dates (BN70.2).
  2. Select the Company and Participant and select the Inquire form function.
  3. In the Notification Dates section, use the following guidelines to enter field values:
    Participant Notified

    When you Add, leave this field blank. If this field is blank, COBRA Letters (BN171) creates an initial notification letter for the COBRA participant and updates this field with the date of the letter.

    Delinquent Premium

    Type the last date the company notified the COBRA participant of delinquent premium payments. If COBRA Letters (BN171) creates a delinquent premium letter for the COBRA participant, BN171 updates this field with the letter date.

  4. In the Coverage Terminated section, use the following guidelines to enter field values:
    Premium Default

    Type the date coverage was canceled because the COBRA participant defaulted on premium payments.

    Declined Coverage

    Type the date the COBRA participant declined an extension of coverage. If you type a date in this field, this date defaults as the Termination date field in COBRA Participant (BN70.1).

    Medicare Coverage

    Type the date the COBRA participant is covered under Medicare. This date defaults as the Termination date field in COBRA Participant (BN70.1).

  5. In the Occurrence 2 section, use the following guidelines to enter field values:
    Occurrence Type

    If the COBRA participant has a second occurrence, select the second occurrence.

    Date

    Type the date of the second occurrence.

    Date Notified

    Type the date that the COBRA participant gave notice of the second occurrence.

  6. Select the Change form function. If you have added a second occurrence, the Benefits Administration application recalculates the Cobra Participant's termination date to include the maximum months allowed for multiple occurrences.
  7. Access COBRA Benefit Entry (BN71.1) and inquire on the COBRA participant's benefits.
  8. Clear the Stop Date field and select the Change form function. The termination date is recalculated.