Applying Memos Automatically

Before you run AR131, you must set up companies and add credit memos. In Company (AR01.1), you must enable companies to use AR131 by selecting Yes in the Auto Credit Apply field.

Automatically applying memos allows you to apply credit memos to cross-reference invoices or debit memos that were created in Transaction Entry (AR42.2) or interfaced. The invoices and debit memos must still be open for the credit memos to apply.

This program does not compare the credit memo amount to the reference invoice or debit memo amount. Therefore, partial applications can occur. Discounts and adjustment tolerance are not applicable.

To apply credit memos

  1. Access Automatic Memo Application (AR131).
  2. Select the company, process level, and enter a post date. If you selected Yes in the Auto Credit Apply field on Company (AR01.1) for your company, you can cross-reference a credit memo to an invoice or debit memo to be applied during memo entry on Transaction Entry (AR42.2). Interface credit memos that are cross referenced to an invoice or debit memo are also eligible for automatic memo application. Use the following guidelines to enter field values:
    Customer List

    Type or select a customer list for prepayment selection. You create customer lists on List (MX10.1) using attributes assigned to customers.

    Apply All Credits

    If you select Yes, customers who have been selected for automatic cash application on Customer (AR10.1) and who do not have an auto-apply method of Remittance will be selected for credit memo application.

    Note: The program will apply cross referenced credits and then apply non-cross referenced credits in the Balance Forward method.