Adding Beginning Balances for a General Ledger Account

Use the following procedure to add beginning balances for a general ledger account. This is typically done after conversion or if a new general ledger account has been established. Any valid GL account can be used to establish beginning balances and used for reporting. Records can only be added or deleted if no related distribution records exist.

Add beginning balances

  1. Access Distribution Balance (AR99.6).
  2. Type or select a Company and Balance Ending Date in the header. Use the following guidelines to enter field values:
    GL Account Unit

    The GL Account Unit of the balance record.

    GL Account

    The GL Account of the balance record.

    GL Subaccount

    The GL Sub Account of the balance record.

    Balance

    The amount of the balance record.

    Revenue and expense accounts are typically zeroed out at year-end within General Ledger as part of year-end closing. These types of accounts can be maintained in Distribution Balance (AR99.6) by establishing zero balance records for these GL accounts. To do this, specify a Company, Balance Ending Date, and GL Account but do not specify a Balance.