Defining a vendor group

Select whether you are assigning alphanumeric or numeric vendor IDs to vendors in the vendor group.

Select whether the application is to automatically assign vendor numbers in sequential order. This option can only be used with numeric vendor numbers.

To have the application create audit records when you add a vendor or make a change to a vendor, select Yes. You may want to set this value to No until after you convert your existing vendor records to avoid recording those changes. Run Vendor-Invoice Audit Report (AP135) to view the audit report.

If you leave these fields blank, the application will automatically assign the application hold codes. (These defaults appear when you add the record.) System hold codes

You can also define your own hold codes and assign them here. Defining hold codes

For retainage hold codes, these are not automatically assigned when a vendor group is added. Unlike other hold codes for the vendor group, these are manually specified. Data entry on this field is allowed only if you are using Contract Management.

Define at least one period ending date. Period ending dates are used to track vendor balances by period; they do not have to correlate to the general ledger period ending dates and do not have an impact on posting. The dates you define here impact only the balances you see in two inquiry forms: Company Vendor Balances (AP90.6) and Vendor Group Vendor Balances (AP90.7).