Canceling released invoices

If you need to cancel a released invoice in the company, you can respecify a canceled invoice in an invoice entry form using the same invoice number, if needed. This procedure describes the process for canceling released invoices.

When an invoice with rebate information is canceled, the rebate received is reduced by the canceled invoice amount and the entry for the original invoice is updated to "Cancelled" for each of the rebates referenced in the distributions. If the credit memo has not been posted, the distributions are deleted. Otherwise, the distributions are reversed.

Cancel a released invoice

Use Invoice Cancel (AP30.4) to cancel a released invoice.
Specify this information:

Cancel Date

If the invoice has been processed by Invoice Distribution Closing (AP175), the system uses the Cancel Date you define to post reversing entries to the expense and liability accounts in the general ledger the next time you run AP175. The system creates reversing entries only if the invoice was posted before the cancellation.

Invoice Cancel (AP30.4) can be used to cancel expense type invoices only. For PO invoices, use Invoice Unmatch (MA70.1) or PO Invoice Cancel (MA75.1) to reverse invoices that were matched and released. For more information, see the Invoice Matching User Guide.