Creating a manual bill of exchange payment for an unreleased invoice

You can create a manual bill of exchange payment to pay one or more invoices. Use this procedure to create a single manual bill of exchange payment for a single, base currency invoice. You can define manual payment information for the invoice during invoice entry. Details on creating a manual payment for a nonbase currency invoice, a released invoice, or more than one invoice are found elsewhere in this user guide. Creating a manual bill of exchange payment for a released invoice"

Create a single manual payment for an unreleased, base currency invoice

  1. Access Basic Invoice (AP20.1) or Taxed Invoice (AP20.2) to specify the invoice.
  2. Select the Payment tab.
    To create Then
    A manual payment for the entire invoice amount less any available discount Specify the payment information on the Payment tab. Select the appropriate bill of exchange payment transaction code in the Payment Code field, and specify the Payment Number, Payment Date, and Payment Amount.
    A manual payment for only a part of the invoice amount

    1. Use Payment Schedule (AP20.8) to split the invoice into two or more payments.

    2. Select the BOE tab and specify the BOE Number, BOE Date, BOE Due Date, and BOE Amount. The payment amount must equal the scheduled invoice payment amount.
  3. Release the invoice or scheduled invoice payment. Releasing invoices
  4. Run Bill of Exchange Cashing Update (AP180). This step changes the status of invoice paid by the manual bill of exchange to historical and creates general ledger distributions.
  5. Run Bill of Exchange Distribution Posting (AP185) to transfer distributions created by Bill of Exchange Cashing Update (AP180) to the general ledger.