System hold codes

You can define custom hold codes for your company, but the system includes five pre-defined hold codes. Three hold codes are temporary and two are permanent.

Temporary hold codes

Temporary hold codes remain in effect for one payment cycle and are automatically removed when you close the payment cycle. These codes are assigned when you run Cash Requirements (AP150) and removed after closing your payment cycle with Payment Closing (AP170).

  • ROI (Return On Investment): This code is used to hold an invoice when it is more advantageous to bypass a discount in favor of earned interest. This code is applicable only if you specified a return on investment rate in Cash Code (CB00.2) for the bank codes being processed in Cash Requirements (AP150).

  • CRED (Credit Balance Hold): This code is applied to open invoices and credit memos when the vendor has a credit balance (the vendor owes you money). It prevents the creation of a negative payment.

  • MAX (Maximum Payment Hold): This code is applied to invoices that, if paid, would exceed the Maximum Cash Outlay for the company. The system assigns this hold to the appropriate invoices when the Maximum Cash Outlay option is selected on Cash Requirements (AP150).

Permanent hold codes

Permanent hold codes remain in effect until you remove them.

  • MPAY (Manual Payment Hold): You can assign this hold code to invoices that have been paid manually. This prevents the system from producing a check for the invoice. This hold will not be removed until the invoice is applied to the manual payment number or until you remove the hold. If you specify the manual payment number on the invoice, you do not need to apply this code.

  • PREP (Prepayment Hold): This code is used for prepayments and employee advances. This hold code is applied to system-generated credit memos until the credit memo is applied to the prepaid invoice or the employee expense. This hold code will only be placed on an employee advance if you have selected matching for your employee expense reconciliation option on Company (AP00.4). The prepayment hold code is assigned when you run Payment Close (AP170).