Specifying detailed invoices

If you perform line invoice or detail matching, you must specify a detailed invoice to supply the details that used in the matching process. Even if you do not perform matching, you have the option to record item information. For more details on matching options, see the Invoice Matching User Guide. This procedure describes the process for specifying an invoice with details.

Specify a detailed invoice

  1. Access Detailed Invoice (AP20.3)
  2. Specify or select the invoice information, including the line item details for the invoice.
  3. Specify this information:
    Handling Code

    To specify an expense invoice with details, you must assign a handling code that has been defined for AP Detail. You define handling codes using Handling Code (MA05.1).

    To create an add-on cost only (AOC) invoice with multiple purchase orders, you do two things. First, select an AOC-only handling code (one that is set up to not automatically approve add-on charges from the purchase order). Secondly, specify an asterisk (*) in the PO field.

    Inv Comments Button

    Click this button to add comments to invoices.

    PO Detail Button

    Click this button to add invoice details.

    PO AOC Button

    Click this button to adjust the AOC amount spread to specific lines.

    Inv AOC Button

    Click this button to specify the AOC amount and spread the amount to the matching AOC entries for the PO lines assigned to the invoice.

    Item Detail

    Specify the details about the item that you want to track.

    More Button

    Click the More button to define additional information for the item such as the account you want to post to.

Options for specifying detailed invoices

If you want to Then
Specify an invoice that requires line item detail using Basic Invoice (AP20.1) or Taxed Invoice (AP20.2) Specify the invoice in AP20.1 or AP20.2 and then access Invoice Line Detail (AP20.4) to specify the line item details for that invoice.