Completing setup for employee expense

During employee expense setup, you define expense categories and approval codes. Expense categories classify expenses into different expense types, such as airfare or meals. Approval codes identify the person or department responsible for approving an employee advance, expense, or payback. You assign approval codes to advances, expenses, and paybacks before you release them. This procedure describes the setup you must complete before processing employee expenses.

Complete setup for employee expense

Use Category (EE05.1) to define at least one expense category for each accounts payable company that processes employee expenses and paybacks.
Specify this information:
Category

You must define at least one expense category. This represents a specific expense type and can also represent a general ledger expense distribution account.

Account Number

You can select a general ledger distribution account to default on employee expense detail lines and paybacks assigned this category.

Type
Assign one of these expense category types to the category:
- Employee Paid Expense (E)
- Company Paid Expense (C)
- Cash Payment (P)
- Units (U)
More Button

To define optional defaults for an expense category, click the More button. You can define a distribution accounting unit, invoice accrual code, tax code, reference, description, and user analysis field.
Use Approval Code (EE05.2) to define at least one approval code for each accounts payable company that processes employee advances, expenses, and paybacks.